Administrative Assistant I - Teacher Education

Administrative Assistant I - Teacher Education

Job ID: 275667
Location: Georgia College & State Univ
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

This is secretarial and office work involving the performances of delegated administrative duties. Work involves performance of varied secretarial, administrative, and public relations duties. Work is evaluated in terms of overall effectiveness in the execution of assigned functions. Office Management, clerical work for the department, keeping budgetary records, participation in school of education projects, archiving and maintenance of records of Committee on Learning Accommodation.

Responsibilities

Administrative Support - 50
Office Management and clerical work for department. Answer, direct, and convey messages of incoming calls to the appropriate faculty or staff. Assist students and answer general questions about each program's major. Organizes meetings, interview schedules, events, guest speakers; attends departmental meetings and records and distributes minutes. Maintains all personnel files of faculty. Assists faculty in preparation of tenure packages. Orders all office supplies and extra things needed for faculty when needed. Maintains operating budgets and reports to chair. Operates various office machines such as personal computers, photocopier, printers, scanner, and other office equipment. Maintains various types of upkeep on the different machines. Order toners, fixing jams, etc. Duties associated with Committee on Learning Accommodation (university wide function).

Customer Service - 10
Student relations and help. Greets individuals calling in person or by phone. Refers callers to proper persons and provides information. Keeps calendar for department chair and helps maintain daily work routines. Enters class schedules each semester.

Coordinating - 5
Association with and coordination of program information and admissions.

Other - 5
Perform other duties as assigned

Word Processing - 20
Prepare and process departmental documents such as part-time faculty teaching requests and textbook requisitions. Compose, type, and mail letters and memos. Send and receive faxes and emails. Help prepare and copy syllabi, handouts, ordering desk copies, and other miscellaneous course support material to aid faculty with teaching. Enter courses into Banner computer system and prepare routine office work for upcoming semesters.

Records Management - 10
Create, update, and maintain student folders, records and forms. Accesses and collates data for surveys, reports, updates University profile departmental information. Inventories i-pads and other technology, as needed.

Required Qualifications

Educational Requirements
High school diploma or equivalent

Required Experience
At least three years of experience

Required Documents to Attach

• List of References
• Resume

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Please visit Equal Employment Opportunity for more information.


Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.

Background Check

• Criminal Background Check

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=36000&JobOpeningId=275667&PostingSeq=1

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