Academic Budget Specialist

Posting Information

Posting Information

Posting Number

2024665

Posting/Functional Title

Academic Budget Specialist

University Pay Plan Title

Academic Budget Specialist

Location

San Marcos

Department

College of Liberal Arts

Recruitment Type

Open to All

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$4,500 - $5,333.34

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Administrative experience.
• Experience with the process of hiring personnel.
• Experience analyzing budgets and preparing budget reports.
• Proficiency in Excel and other budgeting software or systems.
• Strong communication skills with the ability to write effective correspondence, accurate reports, and clear and concise instructions.
• Demonstrated strong interpersonal skills in varied work situations, working as a team member and making independent decisions as needed.

Preferred Qualifications

• Three to five years budget experience.
• Knowledge of university, college, and/or departmental policies and procedures.
• Experience with PCR preparation and related tasks and ability to review/approve college PCRs for accuracy and completeness.
• Experience with university, college, departmental, and/or grant/research budget matters, including competent knowledge of SAP reports associated with budget transactions, budget adjustment preparation, report interpretation, e- IDT, and e- NPO preparation.
• Experience working in an RCM budget model.
• Bachelor’s degree or hours toward a bachelor’s degree.

Job Description

Responsible for coordinating all budget-related matters across the College of Liberal Arts, including verifying compliance for funding sources, personnel budget changes and appointments; assisting the dean, chairs, and directors in managing unit budgets; ensure units remain within budget; facilitate projection of instructional salaries per semester; coordinate budget workflow and communication among college staff, the Budget Office, and Faculty and Academic Resources.

Job Duties

• Audit PCRs for job title, pay rate, pay type, budget class, and fund source and check for compliance with policy on all graduate student hires.
• Confirm I-9 forms are fully completed and verify identity and eligibility documents on new employees.
• Prepare and/or approve PCRs in compliance with established university and division policies and procedures.
• Monitor budget balances for all departments within the College of Liberal Arts and prepare monthly budget reports.
• Assist account managers and their staff with budget-related matters.
• Prepare budget transfers.
• Analyze salary budgets and budget transactions for the College of Liberal Arts.
• Audit budget requests and assist in annual budget development.
• Track budget reallocations, faculty development leave funding, and identify special funding sources.
• Assist departmental administrative assistants with position budgeting and movement of budget between positions.
• Facilitate projection of instructional salaries per semester.
• Confirm that assistantship salary dollars are expended within the assigned budget period.
• Coordinate budget workflow and communication between relevant staff and offices.
• Provide technical assistance and answer questions.
• Perform other duties as assigned.

Additional Information to Applicants

Job Open Date

08/05/2024

Job Close Date (posting closes at midnight)

Open Until Filled

Yes

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume., You will be required to electronically attach a cover letter.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/48469
Applicant Document
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. DD 214/DD1300
2. Veteran's Preference

Supplemental Questions

Required fields are indicated with an asterisk (*).