Administrative and Teaching Assistant

Position Details

Position Information

Position
Administrative and Teaching Assistant

Full Time/Part Time
Full Time

Job Type
Regular

Position Summary

New Mexico Highlands University is an open admissions university with over 75% Hispanic, Native American, and African American students. NMHU serves approximately 2,800 undergraduate and graduate students at the main campus in Las Vegas, NM and another 1,300 students at centers in Santa Fe, Rio Rancho, and Albuquerque. Nearly 51% of students are at the Master’s level.

The NMHU–BioPACIFIC MIP PREM represents a collaboration between New Mexico Highlands University ( NMHU ) and BioPACIFIC Materials Innovation Platform ( MIP ) at University of California, Santa Barbara ( UCSB ) and University of California, Los Angeles ( UCLA ) in design, synthesis and applications of metal-organic hybrid biomaterials.

An appointee will:
- Facilitate and administer the day-to day operations of the Computer Science department;
- Develop and manage projects to help achieve the mission and goals of the department;
- Serve as the primary point of contact for internal and external constituencies;
- Lead and guide administrative support staff, independently administer a defined program initiative or service operation for the unit;
- Oversee the planning of meetings and events;
- Supervise and mentor both undergraduate and graduate students;
- Teach one 3-credit class at the Computer Science department;
- Assist PREM’s Educational Director and Project Coordinator with outreach activities.

Duties and Responsibilities

· Oversees and administers the day-to-day operations of the office; develops policies, procedures, and systems which ensure productive and efficient office operation;
· Provides and/or oversees support activities for the unit such as answering telephones, maintaining calendars, making travel arrangements, writing and preparing documentation and correspondence for the office, reviewing and controlling incoming and outgoing correspondence, and following-up on operational commitments;
· Organizes and facilitates meetings and special events, schedules and coordinates dates and times, venues, attendance, agendas, and facilities, takes minutes, and provides administrative support and follow-up on matters arising from meetings;
· Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding;
· Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources;
· Develops and manages projects to ensure efficient service and to achieve the mission and goals of the department;
· Serves as a primary point of contact between the office and internal/external constituencies; provides information and performs problem solving on a range of issues;
· Establishes, updates, and maintains unit’s files, inventories, and records; implements and maintains data management systems as required;
· Provides administrative assistance with student, faculty and/or staff searches, as appropriate, to include initiating posting job descriptions, logging employment applications; preparing applicant acknowledgements and interview documents, coordinating interview logistics, and coordinating search documentation;
· Supervises and trains student employees, volunteers, and/or interns, as appropriate;
· Maintains regular attendance;
· Teaches one 3-credit class per semester, either at the graduate or undergraduate level, in consultation with the Department Chair;
· Assists PREM’s Educational Director and Project Coordinator with outreach activities;
· Performs other related duties as assigned.

Minimum Job Requirements

• M.S. in Computer Science;
• Experience in mentoring undergraduate and graduate students.

Preferred Qualifications

• Prior experience in similar position

Special Conditions for Eligibility

Knowledge, Skills, and Abilities

· Ability to gather data, compile information, and prepare reports;
· Ability to coordinate and organize meetings and/or special events;
· Skill in organizing resources and establishing priorities;
· Knowledge of general accounting principles;
· Ability to communicate effectively, both orally and in writing;
· Ability to analyze and solve problems;
· Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community;
· Records maintenance skills;
· Database management skills;
· Knowledge of office management principles and procedures;
· Demonstrated ability to maintain confidentiality;
· Skills in the use of database management, word processing, spreadsheet, and/or presentation software;
· Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise;
· Ability to lead and train staff and/or students;
· Expert knowledge of programming and machine learning.

Physical Demands

Working Environment

Pay Rate
45,000

Work Location/Campus Center
Las Vegas, NM Campus

EEO Statement

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

For disabled access or services call 505-454-3242 or email hr@nmhu.edu

Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW

Posting Detail Information

Posting Number
AS893P

Open Date

Close Date

Open Until Filled

Special Instructions to Applicant

Quick Link
https://nmhu.peopleadmin.com/postings/9227
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
2. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+

Documents Needed to Apply
Required Documents

1. Resume
2. Unofficial Transcripts Conferring Required Degree

Optional Documents