Senior Payroll and Disbursements Specialist

Senior Payroll and Disbursements Specialist

Posting Number: S01200JP

Department: Controllers Office

Job Summary:
The Senior Payroll and Disbursement Analyst is responsible for processing the Support Staff/Student biweekly payroll, assisting the Director of Payroll and Accounts Payable Director and the Workday Finance Operations Manager with Workday ad hoc and biannual release reviews, enhancement recommendations, testing, and change management, overseeing/administering the Expenses and Corporate Credit Card processes, administering the GLACIER Tax Compliance system including full compliance with all federal and state nonresident alien regulations, assisting international students, employees and guests with GLACIER, annual tax treaty renewals and 1042-S reporting, assisting with routine Accounts Payable processes, acting as back-up for processing the Faculty/Staff monthly payroll, and assisting the Director of Payroll and Accounts Payable with routine needs.

Essential Functions:

• Perform primary payroll processing functions including but not limited to: Support Staff and Student payroll processing which includes Workday Time Tracking and Payroll Results monitoring/auditing, recommending and implementing process improvements, auditing and resolving Payment Election and Tax Election updates, auditing and funding retirement plans
• Resolving issues, responding to employee inquiries, generating routine reports, managing withholding orders, maintaining the payroll schedules, academic year benefit schedule, and holiday calendar, updating the payroll alerts,
• Monitor for bank returns, documenting/maintaining payroll procedures and responding to external auditors' data requests. Serve as primary backup for the monthly Faculty / Staff payroll.
• Administer the Expenses and Corporate Credit Card processes
• Lead support for the GLACIER Tax Compliance application and processes which includes maintaining international students, teaching fellows, faculty and guests' GLACIER records.
• Assist with routine Accounts Payable processes.
• Assist the Director of Payroll and Accounts Payable and the Workday Finance Operations Manager with Workday ad hoc and biannual release review, enhancement recommendations, testing, and change management.
• Assist the Director of Payroll and Accounts Payable with the year-end tasks such as W-2 processing, 1099MISC/NEC processing, and annual fellowship tax letters. Assist the Director of Payroll and Accounts Payable with various audits e.g., KPMG, Benefits, Retirement Plan, Workers' Compensation, etc.) and other department needs.

Education/Skills Requirements:
Required:

• High school diploma or equivalent and 4 - 7 years of related experience or equivalent combination of education and experience.
• Excellent analytical, problem-solving, critical thinking and communication skills for reconciling payroll discrepancies and identifying trends.
• Strong understanding of payroll compliance, tax regulations, and labor laws.
• Ability to manage and prioritize multiple goals.
• Ability to work well as an individual and as part of a high-performing team.
• Ability to handle confidential communications / information with care.
• Proficiency in payroll software and systems, including experience with large-scale payroll processing.
• Proficient in MS Excel, Word, and Teams; ability and willingness to learn other software applications as needed.

Preferred:

• Associate's and/or bachelor's degree in accounting, finance, business administration, or a related field and 4 - 7 years of related experience or equivalent combination of education and experience.
• Workday Payroll and Time Tracking experience (or comparable software).
• GLACIER Tax Compliance system experience (or comparable nonresident alien tax compliance software).
• Experience with multi-state payroll processing in the following approved states: Maine, Maryland, Massachusetts, Minnesota, New Hampshire, New York, North Carolina, and Virginia.

Experience Requirements and/or Equivalents:
Required:

• At least 4 - 7 years of payroll processing, payroll management, or specialized bookkeeping experience or equivalent combination of education and experience.
• Experience in handling complex payroll issues and exceptions.
• Excellent knowledge of accounting principles related to payroll.
• Familiarity with HCM (Human Capital Management) and timekeeping software.

Standard Work Days and Hours:

• Hours are typically 8:30am - 5:00pm, Monday through Friday. This position is on-site and will work in the Controller's office on campus.
• Additional hours, including evenings, weekends, and holidays may be required.
• This is an exempt-level position that requires the time commitment necessary to successfully fulfill all the job responsibilities.

Benefits and Pay:

• The targeted hiring range for the role based on the position requirements is
  $71,500 - $76,000.
• A variety of health insurance plans
• Life insurance, disability insurance, and a generous retirement plan
• Paid time off - Vacation, Personal, and Holidays
• Paid parental leave
• Access to many of the College's facilities including the gym and pool
• And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

About Bowdoin:
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College's multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin's reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin's campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift:

Employment Category: Full Time Year Round

Benefits Eligible: Yes

Pay Type: Salaried

Background Check Package Requirements: Administrative Staff + Credit

Is driving a Bowdoin vehicle an essential function of this job?:

Is a pre-placement physical required for this position?: No

Posting Date: 09/06/2024

Applications Accepted Until:

Open Until Filled: No

Special Instructions to Applicants: Bowdoin College has partnered with KMA for the Senior Payroll Specialist position. To apply, please use the following link:https://jobs.lever.co/kmaconsultingllc/c4e8def9-bb78-4548-913d-d8a76ce2ee9c?lever-origin=applied&lever-source%5B%5D=Client_Website

EEO Information:
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

To apply, visit https://careers.bowdoin.edu/postings/14742 jeid-115b6cc343346142a3d32df4c13b2aaf