Position Details

Position Information

Posting date

08/02/2024

Closing date

Open Until Filled

Yes

Position Number

1128287

Position Title

Administrative Assistant IV

Department this Position Reports to

Rockefeller Center

Hiring Range Minimum

$22.75/ hr

Hiring Range Maximum

28.45/ hr

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Part Time

Scheduled Months per Year

12

Scheduled Hours per Week

20

Schedule

M-F Part Time

Location of Position

Hanover, NH 03755

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

To provide administrative support to the Rockefeller Center and the Center Director/Executive Director and to coordinate activities that will increase center efficiency, expedite, and coordinate the work of others to ensure the smooth operation of the center.

Description

This position will provide critical assistance to the Rockefeller Center leadership team.

Required Qualifications - Education and Yrs Exp

Associates plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Experience

• Three plus years of office experience in a related field, with a high degree of autonomy.

Skills & Knowledge

• In-depth knowledge of office procedures.
• Strong organizational and planning skills and ability to set priorities.
• Highly proficient with computer applications (e.g., MS Office).
• Excellent communication and interpersonal skills.
• Initiative, sound judgment and ability to work independently.
• Ability to maintain confidentiality.
• Ability to work remotely.

Preferred Qualifications

Education

• Bachelor’s degree preferred.

Department Contact for Recruitment Inquiries

Fielding Essensa

Department Contact Phone Number

603-646-3874

Department Contact for Cover Letter and Title

Fielding Essensa, Financial Manager

Department Contact's Phone Number

603-646-3874

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/75131

Key Accountabilities

Description

Calendar Management

• Manages, plans, and coordinates the details of a complex daily appointment calendar to ensure the most efficient use of the Director/Executive Director’s time.
• Coordinates and schedules a variety of activities to support office functions and meetings.
• Briefs Director/Executive Director on changes in schedules and priorities or on matters needing their personal or immediate attention.
• Frequently updates schedules and plans on upcoming meetings.
• Coordinates with other offices and departments to arrange co-sponsorship of events.

Percentage Of Time

20%

Description

Committee/Meeting Participation

• Coordinates, attends, and participates in various meetings as requested by the Director/Executive Director.
• Gathers information for the meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.
• Takes minutes of the meeting, prepares, and distributes reports, and follows up on details to ensure timely and accurate dissemination of information.

Percentage Of Time

10%

Description

Communication/Coordination

• Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the supervisor.
• Handles a variety of persons wishing to make appointments and effectively redirects caller/visitor to the appropriate individual/office.
• Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
• Interprets, applies and explains office, department, and College policies and procedures.
• Assists with research, editing, drafting, and proofreading of external communications such as opinion-editorials (op-eds), reports, manuscripts, etc.
• Website and social media development, maintenance, engagement, etc.

Percentage Of Time

20%

Description

Project Coordination

• Plans, coordinates, and oversees projects and special events related to center programs.
• Develops and implements project activities based on defined project scope and objectives.
• Sets and maintains schedules and timelines.
• Evaluates project effectiveness and recommends changes to policies and procedures.
• Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.), including attracting speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.
• Electronic and physical file organization/management.

Percentage Of Time

20%

Description

General Office Support

• Drafts and proofreads memos and correspondence for supervisor review and signature, or personally responds to inquiries on procedural matters.
• Types and prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts, etc., proof reading to ensure accuracy.
• Orients new staff and visitors to the office and the community.
• Supports the office’s mission to foster inclusiveness and diversity.

Percentage Of Time

20%

Description

Academic/Curricular Support

• Coordinates student assistants, postbaccalaureate fellows, and pre/postdoctoral fellows, including onboarding, time approval, etc.
• Point of contact for class management, events, meetings, etc.
• Special project assistance.

Percentage Of Time

10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents