ASDOH - Post-Doc Orthodontic Coordinator

ASDOH - Post-Doc Orthodontic Coordinator

Job Category: Administrative/Clerical
Requisition Number: ASDOH002944
Full Time
Mesa, AZ 85206, USAMesa, AZ 85206, USA


Job Details
Description

A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Post-Doc Orthodontic Coordinator on the Mesa, Arizona campus. This position is responsible for supporting the day-to-day activities and administrative functions of the Orthodontic Program residents, faculty, and staff.

Duties & Responsibilities:

• Primary liaison for all incoming and prospective orthodontic residents.
• Assist orthodontic faculty with recruitment, screening, and enrollment of residents.
• Assist the orthodontic clinical & educational directors with coordinating curriculum for the resident orientation.
• Monitor resident progress for program completion and certification.
• Prepare and submit vendor payment purchase order (PO) requests for non-clinical consumable items.
• Coordinate internal referrals between orthodontic and other ASDOH clinics.
• Record and track orthodontic residents' time off for medical, CE and vacation, and report to the ATSU registrar.
• Track and report all resident clinic incidents and exposures.
• Create and maintain activities log of the orthodontic program as required by CODA.
• Schedule meetings and room bookings as related to faculty, residents, students, and administration of the orthodontic program, along with preparation of meeting documents as needed.
• Compile agenda, record and distribute minutes of orthodontic meetings.
• Keep the orthodontic dept. & front desk team apprised of pertinent resident scheduling changes and update changes in Dolphin (EHR) and Google system schedules.
• Oversee allocation of annual orthodontic budgets.
• Work with orthodontic faculty to schedule lunch and learns, reserve rooms, and make arrangements for food.
• Administrative assistant to the orthodontic faculty, including maintaining multiple calendars, emails, and general correspondence.
• Manage the Google and Dolphin (EHR) calendars for the Orthodontic program
• Oversee the Google calendar for the orthodontic conference rooms, receiving and booking all incoming requests.
• Write detailed, accurate communication, including memorandums, letters and reports concerning the program.
• Monitor resident course completion in Canvas.
• Assist with travel arrangements as requested - traveling ASDOH faculty, visiting lecturers, and internal faculty.
• Assist with submitting travel requests for faculty as needed.
• Perform all department clerical work (scanning, filing, scheduling).
• Manage and maintain records related to the orthodontic program.
• Run Dolphin (EHR) patient reports, monitor and communicate with recall and unscheduled patients, and track correspondence.
• Retrieve orthodontic mail from the bin and deliver to appropriate personnel.
• Assist with patient records requests for orthodontic patients.
• Provides clerical support as needed to the orthodontic department and faculty.
• Acts as backup to the orthodontic deposit process.
• Other duties as assigned.

Education & Experience:

• High school diploma or equivalent required.
• Some college or equivalent experience preferred.
• Communication and independent problem-solving skills required.
• Must be self-directed and take initiative, diplomatic, organized, discerning, calm, and adaptable.

The hourly pay range for this position is 20.06 to 25.07 based on experience.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.

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To apply, visit https://recruiting2.ultipro.com/ATS1000ATSU/JobBoard/3cecd56d-0475-4bd9-8534-c2eb468057dd/OpportunityDetail?opportunityId=755dbe95-fd4a-4278-97c4-f2db62b8a299




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