Manager, Accounts Payable

Description

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. MATC's diverse team members - 42% of whom are employees of color--work with a purpose to serve the students who make us one of the most diverse two-year institutions in the Midwest. Together, we are meeting the needs of the community we shared and committed to eliminating equity gaps in higher education for both students and employees. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu .

Under the direction of the Controller, the Manager, Payroll plans, organizes and manages preparation and processing of the Payroll department. Responsibilities include tax reporting, benefits-records administration, and payroll system maintenance. Exercises independent judgment and decisions on payroll matters. Collaborates and advises faculty, students, managers and employees and shares essential information and opinions. Communication is continuous between the division, industry partners, federal agencies, and governmental regulatory bodies.

Characteristic Duties and Responsibilities

• Accounts Payable Administration and Management: Manages the accounts payable work flow; tracks expenditures, reconciles purchase orders, verifies and processes invoices, and disburses funds in an accurate and timely manner. Recommends and monitors effective internal controls for the District-wide accounts payable operation. Coordinates the development, implementation, and maintenance of detailed accounts payable reports.
• Disbursement Cycle Management : Establishes and manages a system of controls and procedures for the day-to-day management of District-wide disbursement cycle activities.
• Internal Departmental Collaboration: Collaborates with District departments as needed including Information Technology to evaluate, maintain, and update Accounts Payable system, Purchasing to evaluate External Purchase Requisitions (EPR's) and P-card transactions, and District travel for related prepayments and reimbursements, etc.
• Accounts Payable Administration and Management: Manages the accounts payable work flow; tracks expenditures, reconciles purchase orders, verifies and processes invoices, and disburses funds in an accurate and timely manner. Recommends and monitors effective internal controls for the District-wide accounts payable operation. Coordinates the development, implementation, and maintenance of detailed accounts payable reports.
• Disbursement Cycle Management: Establishes and manages a system of controls and procedures for the day-to-day management of District-wide disbursement cycle activities.
• Internal Departmental Collaboration: Collaborates with District departments as needed including Information Technology to evaluate, maintain, and update Accounts Payable system, Purchasing to evaluate External Purchase Requisitions (EPR's) and P-card transactions, and District travel for related prepayments and reimbursements, etc.
• Regulation Management and Auditing: Remains current with rules and deadlines for 1099 reporting; Prepares annual filing of 1099-Misc for state and federal agencies. Interprets policies and advises departments and external vendors utilizing relevant policies and procedures and accounts payable operations; remains current with accounts payable state and federal regulations as well as internal policies and procedures. Prepares audit schedules relating to accounts payable, and assists internal & external auditors with their inquiries.
• Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.
• Cross Functional Relationships and Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators.
• Leadership and Supervision: Develops and manages high performing team highly skilled and motivated staff focused on the delivery of quality and value-added services, and allocates cross-functional responsibilities and work processes. Responsibilities include hiring, coaching/mentoring, performance management, and progressive discipline as needed.
• Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
• Other duties: Perform other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Qualifications

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.

Required Education & Experience : Accredited Bachelor’s degree in accounting or related field with (5) years of relevant experience in accounts payable and three (3) years of supervisory experience including managing teams; or ten (10) years of equivalent combination of experience and training that would provide the necessary knowledge, skills and abilities to manage accounts payable operations.

Preferred Education & Experience : Bachelor’s degree in accounting or related field with seven (7) years of experience and three (3) years of supervisory experience including managing teams; or more than ten (10) years of equivalent combination of experience and training that would provide the necessary knowledge, skills and abilities to manage accounts payable operations.

Delegation of Work:

• Regularly assigns work to subordinate(s).
  
  

Supervision Given:

• Supervises managerial, supervisory, and professional personnel. Provides recommendations on hiring new employees; on coaching and counseling; on training; and granting time off.
  
  

Supplemental Information

Supplemental Information

Start Date:

• This position supports the Finance department.
  
  

Hours:

• Work Days - Monday - Friday business hours

Location:

• This position works at the Downtown campus and may be eligible for a remote work schedule.

Hourly Rate:

• Salary is listed to the midpoint of the salary range and is based on the 2024/2025 rates and are determined by years of experience credit and internal salary equity.

Application Materials:

• Along with your completed applications, please upload a resume.
• Education will be formally verified prior to offer.

Interviews:

• Selected qualified candidates will be invited to virtually interview for this position on a date to be determined.