Executive Associate I

Job Vacancy Announcement

Position Information

Position Title

Executive Associate I

Position Type

Staff

Department

FACILITIES PLANNING AND MGMT

FLSA

Non-Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

10

Salary Range

Hiring Salary Range

$47,814-$52,595/Annually

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

Responsible for coordinating, supervising, and monitoring day to day operations of the administrative function of the department including time and attendance, purchasing and budgeting, and work order delivery system.

Minimum Qualifications

EDUCATION AND EXPERIENCE

• Minimum one to two years of college credit (30 credit hours are equivalent to one year) required.
• Hours of service are 8:30am-4:30pm
• Two years of progressively responsible office experience required.
• Associates degree preferred.
• Supervisory experience preferred.

Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.


ESSENTIAL DUTIES

• Prepares and processes payroll for full-time and part-time employees.
• Supervises other office clerical staff.
• Conducts annual performance appraisals.
• Coordinates calendar and establish meeting schedule for the Dean.
• Coordinates all travel arrangements for the Dean and others as requested.
• Oversees and supervises department procurement process of goods and services
• Compiles forms and documents to recruit new employees.
• Conducts research and provide information related to human resource procedures and practices on an as needed basis.
• Communicates by telephone, in written form, e-mail, or in person pertaining to department issues.
• Provides administrative support to or acts as a resource for all areas within the unit
• Provide administrative support the Dean.
• Provides support to managers and supervisors and department staff
• Attends departmental staff meetings and college safety committee meetings and prepares and distributes minutes.
• Maintains appointment calendar, schedules meetings as requested.
• Oversees and reviews blanket purchase requests.
• Monitors release of partial and completed purchase orders to the accounting office for payment.
• Disseminates information in accordance with prescribed policies and procedures in response to internal and external requests.
• Prepares material relating to important and confidential matters and maintains confidential office and correspondence files.
• Volunteer and works college peak registration for classes when requested.
• As needed, process student complaints, including tracking documents and processes.
• Performs related work as required

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of modern office practices, procedures and equipment
• Knowledge of business English, bookkeeping, spelling and mathematics
• Knowledge and experience with computer software such as Word, Excel and PowerPoint
• Skilled in taking minutes of meetings, composing and filing correspondence, dealing with the public, both in person and on the telephone, and as a timekeeper
• Ability to supervise employees
• Ability to learn new computer applications.
• Ability to work with people at all levels.

Job Requirements

PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS

• Must be able to work Monday thru Friday, 8:30 a.m. – 4:30 p.m.
• Ability to communicate effectively in spoken and written standard English.
• As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
• A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview

Is Background Check Required?

Yes

Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?

No

Posting Detail Information

Posting Number

PGCC215911/12

Open Date

07/22/2024

Close Date

08/12/2024

Open Until Filled

No

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

Application Status ; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Do you have at least two years of progressively responsible office/clerical experience?
   • Yes
   • No
3. * Do you now or in the future require visa sponsorship to continue working in the United States? As required by the 1986 Immigration Act, candidates must present acceptable documentation showing that they are a U.S. Citizen or a resident authorized to work in the U.S.
   • Yes
   • No
4. * How did you hear about this employment opportunity?
   • HERC
   • HigherEd Jobs
   • Hispanic Outlook
   • Indeed
   • Personal Referral
   • PGCC Website
   • Social Media (LinkedIn, Twitter, Facebook)
   • The Chronicle of Higher Ed
   • The Washington Post
   • Other: Please indicate below
   • Educause
5. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation 1
2. Other