Office Assistant 2

Position Details

Position Information

Budget Title
OFFICE ASSISTANT 2

Campus Title
Office Assistant 2

School/Division
Academic Affairs, Division of

Department
Admissions

Staff Sub-Type
Staff & Administration

Salary Level
SG009

Salary Range
$41,399

Position Effort
Full-Time

If Part-Time, enter FTE:

Is this a temporary position?
No

If Temporary, enter End Date:

Position Summary

This position will directly support the undergraduate and graduate Admissions application process.

Generous benefits of working for New York State, including, but not limited to, the following: Holiday & Paid Time Off: thirteen (13) paid holidays annually, thirteen (13) days of paid vacation leave (increases with years of service), five (5) days of paid personal leave annually, thirteen (13) days of paid sick leave annually. Health Care Benefits: eligible employees and dependents can choose from a variety of affordable and generous health insurance programs, family dental and vision benefits at no additional cost, and pre-Tax Flex Spending Accounts for Health Care and Dependent Care. Additional Benefits: enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply), NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan, paid Parental Leave for all employees, Public Service Loan Forgiveness ( PSLF ) https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service , eligibility for various life insurance options, Tuition Assistance, and free access to our state of the art fitness center, the Student Life Center ( https://www2.cortland.edu/offices/recreational-sports/Student-Life-Center ).

Major Responsibilities

Application Process Support

• Manage admissions application loading into our student information system (Banner). This involves exporting/importing of data files from various secondary vendor databases. This also includes running complex processes and data queries to maintain data quality and accuracy. This position serves as an Admissions liaison to the Administrative Computing Center.
• Manage various sub-processes such as creation of lists and reports. This position will generate and disseminate several reports to other admissions staff in order to guide application processing.
• Assist with daily procedural tasks related to various database tools such as Banner, OnBase and Slate.

Office Support

• Manage the correspondence efforts of the Admissions/Graduate Admissions Office. This includes printing and assisting with the mailing of a large volume of letters to various constituents. This position does not type the various correspondence, they merge data files that include several data points into existing templates. This position then distributes the correspondence to other staff members for further processing.
• Manage the data verification and mail merge process associated with Admissions publication/marketing mailings.
• Support Admissions Office with correspondence and coordination of various recruitment programs. This includes on-campus visitation programs, information sessions, and open house programs.
• Assist other members of the support staff with priority projects or responsibilities. This includes the rotation of assistance as back-up receptionist, mass mailings, application processing, answering phones, emails etc.
• Work with other office staff in support of the college mission to ensure continuity of operational success.

Functional and Supervisory Relationships

This position is reports to the Associate Director of Admissions

Required Qualifications

1. Permanent Competitive Appointment Option:

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email.

2. Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS ).

For the duration of the NY HELPS Program, this title maybe filled via a permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON - COMPETITIVE QUALIFICATIONS - To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.

The qualifications are: One year of clerical experience.

Preferred Qualifications

Preferred knowledge, skills, and abilities:
Excellent customer service skills, organization and attention to detail,
dependability and flexibility, proficiency with Microsoft Office Suite and other web-based programs, and strong time management skills.
The ability to create spreadsheets and to develop/edit macros are major skills necessary in this position.

EEO Statement

The State University of New York Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

Job Close Date

Posting Detail Information

Posting Number
S23172

Review Start Date
07/16/2024

Open Until Filled
Yes

Quick Link for Direct Access to Posting
https://jobs.cortland.edu/postings/8878

Special Instructions

Special Instructions to Applicant

Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently employed by New York State?
   • Yes
   • No
2. * If yes to the above, please identify the following: your agency name, your current title and salary grade, how long you've been in this title, and if you're currently serving probation.
   
   (Open Ended Question)
   
   
3. * If you qualify for this position through a NY HELPS non-competitive appointment type, please describe how you meet the following minimum requirement: Must possess 1 year of clerical experience.
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Curriculum Vitae or Resume

Optional Documents

1. Cover Letter