Safety, Risk, and Loss Prevention Coordinator

Safety, Risk, and Loss Prevention Coordinator

Coast Community College District


Salary: $79,942.11 - $107,777.31 Annually

Job Type: Full Time

Job Number: D-007-25

Location: Costa Mesa, CA

Definition

About Coast Community College District


The Coast Community College District (CCCD) is a public, multi-campus community college district serving Orange County, California. Established in 1947, CCCD has a rich history of providing accessible, high-quality education and training to students from diverse backgrounds. The district encompasses three comprehensive colleges, Coastline Community College, Golden West College, and Orange Coast College, and serves over 110,000 students annually through its various programs and services. CCCD is committed to student success and provides students with opportunities to explore their interests, develop their skills, and achieve their goals through a wide range of academic and vocational programs, support services, and co-curricular activities. With a strong commitment to diversity, equity, and inclusion, CCCD is dedicated to creating a supportive and inclusive environment for all students, employees, and members of the community.

Summary
Plans, coordinates, and provides support to the District-wide risk management programs governing health, safety, and loss prevention. Implements and administers coverage and programs that ensure and enforce compliance with laws, codes, policies, and procedures.

Distinguishing Career Features
The Safety, Risk, and Loss Prevention Coordinator requires competency at implementing employee enrichment activities connected with health/wellness, safety, and risk minimization. To be effective in these areas, the Coordinator will also demonstrate knowledge of Joint Powers Authority insurance programs.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
1. Coordinates and administers the District's insurance contracts and coverage for liability, loss recovery, property and asset damage, and other forms of loss prevention.
2. Assists with risk-and-return for analyses on the amount of coverage and self-funded versus third party insurance.
3. Works with third party claims administrators, District general counsel, and outside defense counsel when assigned, to facilitate resolution of property/liability claims, and related litigation.
4. Reviews and evaluates accident, property/liability incident reports, student/athlete accident/injury reports, for completeness and clarity of data and compliance with policy and regulatory requirements. Reviews insurance certificates from contractors, vendors, facility renters, etc., who provide services, or rent/use district facilities to ensure the district is protected against loss exposures.
5. Advises administrators and staff on interpretation and application on loss control procedures and related regulations.
6. Coordinates and participates in planning aimed at reducing the incidence of property/liability related injuries/exposures on District properties. Makes recommendations on programs for reducing the frequency and severity of losses through the use of a workers' compensation database and/or other claims data reports.
7. Develops and implements a cataloging system for monitoring and controlling all claims against or from the District, such as civil claims, property damage claims (both district-owned property and claims for damage submitted by staff, students, general public), general liability claims. Prepares and presents bi-monthly reports on civil litigation claims activity to district's general counsel, and upper-level management.
8. Serves as the District's initial point-of-contact for all insurance and claim matters. Coordinates and/or investigates claims. Works with external adjusters, district general
counsel and external legal counsel, investigators, and district administrators to adjudicate claims.
9. Serves on safety committees, and insurance-related committees, representing the district's interests. Arranges for in-service education on best safety practices. May conduct some in-service activities.
10. Researches, prepares information, and recommends budgets for safety, risk and loss prevention programs, and other department budgetary needs. Processes invoices for insurance premiums, legal expenses from external legal counsel, tracks district's property/liability legal costs paid on claims against member-retained limits within our insurance pool.
11. May participate in periodic ‘walk through' visits of campuses, work sites, and classroom environments. Receives input from campus-based facilities staff and offers suggestions for health and safety loss control measures.
12. Maintains up-to-date knowledge of environmental health and safety requirements, workers' compensation, and property/liability matters, by attending and participating in conferences, committees, workshops, and other activities for educational institutions.
13. Performs other related duties as assigned that support the objective of the position.
14. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics.

Qualifications and Physical Demands

Qualifications
Knowledge and Skills
1. The position requires professional knowledge of the principles, practices, and practices of establishing and administering a comprehensive program of risk control and loss prevention.
2. Requires in-depth knowledge of laws and regulations relating to occupational safety and health, employee benefits, accessibility of facilities, and use of public facilities.
3. Requires specialized knowledge of various types of insurance including but not limited to liability, asset protection, employee benefits and worker's compensation.
4. Requires specialized knowledge of contract administration.
5. Requires a working knowledge of methods for determining insurance rates, analysis of risk and return, and analysis of self-insurance versus traditional indemnity or statutory coverage.
6. Requires well-developed language and writing skills to prepare policies, procedures, and instruction manuals.
7. Requires advanced math skills to perform statistical and algebraic computations.
8. Requires well-developed human relation skills to communicate technical concepts and procedures to others, make formal presentations to large audiences, resolve conflict, and conduct negotiations.

Abilities
1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to plan, organize and develop risk and loss prevention programs and perform other accountabilities for the job.
3. Requires the ability to analyze and interpret complex insurance, legal, medical documents, CA Education Code, Government Code and Board of Trustees' Policies and
Administrative Procedures.
4. Requires the ability to develop policies and procedures that can be implemented in the field.
5. Requires the ability to administer contracts.
6. Requires the ability to develop effective training programs for safety that can be administered by others.
7. Requires the ability to analyze problems and take correct actions.
8. Requires the ability to develop and maintain cooperative relationships with other departments, prepare professional reports and correspondence, and build an effective team using leadership and process facilitating skills.

Physical Abilities
1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California's Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience
The position typically requires an Associate's degree or equivalent from an accredited college or university with major course work in business, finance, public administration, or a related field and 6 years of increasingly responsible experience that includes contract administration, insurances, risk management, and safety, or related field. Or, any combination of education and experience which would provide the required equivalent qualifications for this position.
Preferred: A Bachelor's degree is preferred and may substitute for some experience.

Licenses and Certificates
Requires a valid driver license.

Working Conditions
Work is performed indoors and outdoors where some, yet minimal safety considerations exist from proximity to work sites.

This job specification describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job.

Note: D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, access, and anti-racism. The Coast Community College District is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

Conditions of Employment


Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

This is a permanent, general funded, full-time, 12-months per year classified position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the department's needs. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.
(Salary Schedule: EE-120)

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Application Requirements:
Application materials must be electronically submitted online at http://www.cccd.edu/employment to be considered for employment.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

1. A complete Coast Community College District Online Employment Application.
2. Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
3. A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access). (upload as a separate attachment - PDF recommended).
4. A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended).

Submit an application online at:
http://www.cccd.edu/employment

Coast Community College District - Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626



Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

*Note: We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

Submission of all required application information and materials is the responsibility of the applicant. All application materials become the property of the Coast Community College District and will NOT be copied or returned. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. If you do not know an answer, please indicate so, but do not leave any space blank.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview.

Any documents that you are unable to attach can be emailed to jobs@cccd.edu Emails must clearly indicate the job you are applying to and your full name.

Additional Information


Selection Procedure

All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

Applicants wishing to apply for more than one position must submit separate application materials for each desired position.

Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.

If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.

During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.

Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.

The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.

The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.

The campus President will make the final recommendation for employment to the Board of Trustees.

The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.

Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.

The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).

Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).

Present original documents for proof of eligibility to work in the United States including a Social Security Card; (Note: We are unable to sponsor or take over sponsorship of an employment Visa at this time.) AND

Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.




Coast Community College District Title IX
https://documents.cccd.edu/2023CCCD_ASFSR.pdf (Download PDF reader)

This direct link 2023 Coast Community College District Annual Security And Fire Safety Report (Download PDF reader) is the 2023 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2019, 2020, and 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.



To apply, please visit https://www.schooljobs.com/careers/cccd/jobs/4585703/safety-risk-and-loss-prevention-coordinator




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