Administrative Specialist III to the Chancellor

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Type of Position:Clerical

Workstudy Position:

No

Job Type:Regular

Work Shift:

Sponsorship Available:

No

Institution Name: University of Arkansas Community College at Hope - Texarkana

The University of Arkansas Community College at Hope-Texarkana (UACCHT) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCHT including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply link/button.

If you have a disability and need assistance with the hiring process please submit a request via Email to: Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297. Applicants are required to submit a separate request for each position in which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297.

Department:University of Arkansas Community College at Hope-Texarkana

Department's Website:

Summary of Job Duties:The Administrative Specialist III reports to the Chancellor and is responsible for coordinating office and administrative activities under the direction of the Chancellor.

General Tasks
1. Provides daily administrative support including correspondence, phones, scanning, filing, and ordering.
2. Assists with arrangements for upcoming meetings and preparation of documents or materials.
3. Execute business processes in Workday for the Chancellor and Cabinet as necessary.
4. Board of Visitors: Communicate with the Board on a regular basis, assist with BOV Appointments/Reappointments processes, maintain records of BOV terms, schedule meetings (UA-Hope and UA-Texarkana) arrange catering, provide meeting documents, maintain all BOV records, meeting notifications, transcribe minutes, upload docs/maintain on UAHT Public Drive/SharePoint. Organize BOV and UA System representatives for and during the UAHT Graduation. Maintain all regalia.
5. Chancellor's Cabinet: Communicate daily with cabinet. Organize, schedule, corporate Cabinet meetings and individual Cabinet member weekly meetings with the Chancellor. Maintain and manage all Cabinet meeting documents, agendas, transcribed minutes, attachments. Upload Cabinet minutes on UAHT Public Drive/SharePoint. Purchase and maintain all Cabinet members' regalia.
6. Chancellor Forums: Send out notices, transcribe meeting minutes and maintain attendance rosters as needed.
7. Scheduling: Calendar all campus and external appointments/meetings. (BOV, Cabinet, UA Sys BOT, AHECB, Legislative, external boards (Chancellor is appointed to, participates on), Ps Cs, etc.)
8. Emails/Communications: Email local, eternal partners, boards, State-wide partners, Ad Hoc Committees, UA System Office.
9. External Partners: Interact with UA System offices, ADHE office, Two Year Ps Cs state-wide (UA, ASU, Independent) Ad Hoc Committees as needed
10. Filing: Maintain UAHT electronic files, data, and paper documents
11. UAHT Projects: Maintain files, communications, monitor deadlines, provide documents upon request, communicate with partners, etc.
12. Organizational Charts: Create, update, maintain UAHT Campus organizational charts. (SmartDraw)
13. Office Supplies: Order and maintain sufficient supplies within the Chancellor's office.
14. Performs other duties as assigned.

Working Relationships
The Administrative Specialist has regular contact with the community, members of the BOV and public officials.

Knowledge, Abilities, and Skills
Knowledge of business English, punctuation, and spelling
Knowledge of basic record keeping procedures
Knowledge of Microsoft Office and computers and software application
Ability to prioritize and organize multiple tasks
Ability to proof and correct documents
Ability to perform mathematical calculations
Ability to assist administration, staff, faculty, visitors, and students
Ability to prepare, present, and review oral and written information and reports
Ability to maintain filing systems, electronic and manual
Ability to develop, interpret, and apply policies and procedures
Ability to problem solve

Qualifications:

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus two years of experience in a specialized or a related field applicable to work performed.

Salary Information:

$25,773.00

Required Documents to Apply:

Cover Letter/Letter of Application, Letters of Recommendation, List of three Professional References (name, email, business title), Resume

Optional Documents:

Additional Information:

Recruitment Contact Information:

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Criminal Background Check

The University of Arkansas Community College at Hope-Texarkana (UACCHT) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Talking

Frequent Physical Activity:Sitting, Walking

Occasional Physical Activity:Standing

Benefits Eligible:Yes