Head Women's Softball and Student Success Coach

Position Details

Position Information

Position Title
Head Women's Softball and Student Success Coach

Pay Grade Level
E-2

FLSA
Exempt

Benefits

Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems or TIAA 401(a) 12% employer contribution, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.

Department
Athletics

Campus Location
Escanaba

Min Salary
$40,514

Max Salary
$50,643

FTE

1

Full-time/Part-time
Full-Time

Position Type
Staff

Job Summary/Basic Function

The Head Women’s Softball and Student Success Coach will manage an intercollegiate softball program to include recruiting, instructing, and coaching students and coordinating various program related activities. The head coach of Women’s Softball is required to abide by the rules and regulations established by Bay College and the National Junior College Athletic Association.

The additional responsibility of the position will be one of the following:

Student Success Coach:
Responsible for coordinating the supports of first year and continuing students. The Student Success Coach will develop student and employees trainings designed to improve student success. This position will assist with the overall retention and persistence goals of the College. This position will help support students who have challenges navigating their academic and personal success.

Assistant Athletic Director:
Compliance/game day management or sports information.

Minimum Qualifications

• Bachelors degree
• Strong interpersonal, communication and presentation skills with the ability to work effectively with a wide range of constituencies in a diverse community
• Experience developing and facilitating workshops
• Experience in utilizing a diverse range of technologies and ability to learn various
  technology resources
• Prior experience coaching and supporting students
• Event and program management experience
• College coaching or playing experience
• Knowledge and understanding of all aspects of the sports program
• Knowledge of NJCAA regulations and guidelines governing recruitment and retention of student-athletes
• Ability to lead and guide student-athletes
• Valid State of Michigan driver’s license
• Ability to adapt to change in processes and procedures
• Enthusiastic, people orientated, a winning attitude
• Passion for results

Preferred Qualifications

• Masters Degree preferred
• A demonstrated commitment to diversity, equity, inclusion and belonging
• Knowledge of FYE philosophy
• Prior higher education recruiting experience
• Previous advising experience
• Prior teaching experience

Months Per Year
12

Hours Worked Per Week
Minimum of 40 hours per week

Work Schedule

Supervision Exercised

Supervises assistant coaches, managers, and student workers.

Supervision Received

Reports to the Dean of Student Success for the Student Success Coach and the Athletic Director for the Softball Coach/Assistant Athletic Director.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUIPMENT USED : Computer, recruiting and statistics software, Stopwatch, softballs, bats, bases, scoreboard, weights, free weights, and cardio machines.

Travel requirement

Student Success Coach: Periodic travel to the Iron Mountain campus.
Softball Coach: Frequent travel including overnight and out-of-state travel.

Job Duties

Job Duty

Head Softball Coach:

• Teach sport skills, condition and motivate student-athletes to positive action and utilize effective strategies to produce a successful student experience.
• Monitor student-athlete attendance, academic progress and graduation.
• Oversee and monitor the conduct of the student-athletes and under the direction of the Athletic Director, oversee discipline of student-athletes if necessary.
• Monitor recruitment needs, recruit a sufficient number of new student-athletes annually and retain current student-athletes, in accordance with NJCAA rules and regulations, through scouting, attending games/tournaments, and home visits.
• Assist student-athletes going through eligibility requirements/compliance paperwork.
• Plan, prepare and administer practice plans and competitive strategy plans.
• Work with the Athletic Director to arrange team schedules, including travel to games and practice.
• Work with the Athletic Director to ensure game day operations are in place, including officials, venue and trainers.
• Provide statistics and reports to the Athletic Director, Region XIII, and the NJCAA when needed.
• Direct all aspects, areas, and components of the team.
• Represents the sport program at various institutional programs and externally to the media, government agencies, funding agencies, students, parents, and the community.
• Support the vision/mission of Bay College by promoting student success, culture of success, and community success.
• Ability to maintain an effective sports program

Job Duty

Option 1: Student Success Coach

• Advises students needing individualized/group coaching and student support.
• Research and promote opportunities for employees to assist first year students or students who may not be college-ready and promote evidence-based best practices.
• Develop, facilitate and coordinate informational workshops on student success topics, collaborating with other appropriate employees.
• Support students in navigating the transition to college; homesickness, self advocacy, overcoming personal and/or academic challenges.
• Assist students in developing a deeper sense of self-awareness regarding values, identity, strengths, and passions.
• Encourage and support students with identity development, cultural awareness, and cultural humility.
• Challenge and support students in their personal growth and development throughout their time at Bay College.
• Refer and encourage students to connect to and engage with the community, leadership opportunities, student organizations, and professional experiences.
• Uses data to explore and plan for supports and programming for students.
• Coordinate and collaborate with Academic and Student Support staff on both campuses (Advising, OOA, TRIO, Academic Supports, Retention, etc.) to support programming and events.
• Identify, advocate, and coordinate delivery of resources for students who at new to the college experience.

OR

Job Duty

Option 2: Compliance/game day management responsibilities

• Chief goals include maintaining institutional control of the compliance system for college’s athletic program, and responsible for the planning and execution of home game day operations.
• Maintains institutional control of the compliance system for college’s athletic program. ( NJCAA Admin Portal, and use J1 to pull data).
• Develops internal College procedures and policies to monitor and ensure compliance with all NJCAA and Region XII rules and regulations.
• Develops the Student Athlete Handbook with coordination with the Athletic Director for compliance and eligibility.
• Develop the Coaching Handbook in coordination with the Athletic Director for compliance and eligibility.
• Verifies and determines student eligibility to participate in NJCAA intercollegiate athletics.
• Investigates and reviews alleged NJCAA and region rule violations and communicates findings to appropriate parties (self-reporting).
• Comply with the NJCAA audit process and procedures.
• Maintain up-to-date knowledge of NJCAA rules and regulations for compliance and eligibility. Communicate updates and best practices to the Athletic Director.
• Responsible for the planning and execution of home game day operations (all athletic events).
• Recruit, assign and pay of officials, official scorers, announcers, timers, statisticians and game day student personnel.
• Coordinates use of all assigned athletic facilities by managing the daily operations, staffing and scheduling of all athletic events and practices.
• Responsible for overseeing the rental of athletic facilities and communicating the specific details with maintenance, events and calendar staff.
• Responsible for data entry process for online practice/game schedules.
• Ensures that facilities are set up and ready for all events and practices.
• Maintains relationships with internal and outside vendors using the facilities.
• Assist Director of Athletics with planning and programming of facility use.
• Coordinate and facilitate set-up and tear-down for home contests (all athletic events).
• Administrative duties as assigned (copies, mailings, phone calls, hotel reservations, etc.)
• Assist the Athletic Director with fundraising efforts (Corporate partners, Booster Club, Kids Club, etc.)
• Coordinate and facilitate all aspects of the Norse Force.
• Complete other duties as assigned by the Director of Athletics.

OR

Job Duty

Option 3 : Sports Information Director responsibilities

• Write and distribute well-articulated press releases and feature articles for relevant and noteworthy news related to Athletics. Manage interview requests and organize press conferences.
• Oversee and manage the editing and design of media guides and game programs for all athletic events.
• Maintain athletic related historical records. Utilize relevant data to compile and communicate athletic statistics.
• Maintain, review, and update the Athletics Department website and social media sites (rosters, schedules, biographies, previews, etc.).
• Coordinate the gathering and dissemination of game day statistics, live streaming, and sports information.
• Provide media support for special events and serve as primary media contact for all Bay College’s 7 intercollegiate sports.
• Nominate Bay College Athletes for Conference, NJCAA, regional and national awards in a timely manner.
• Hire and supervise student-workers and interns for the Athletic Department.
• Develops the Student Athlete Handbook with coordination with the Athletic Director for reporting, statistic regulations, etc.
• Develop the Coaching Handbook in coordination with the Athletic Director for reporting, statistic regulations, etc.
• Maintain up-to-date knowledge of NJCAA rules and regulations for reporting, statistic regulations, etc. Communicate updates and best practices to the Athletic Director.
• Administrative duties as assigned (copies, mailings, phone calls, hotel reservations, etc.)
• Assist the Athletic Director with fundraising efforts (Corporate partners, Booster Club, Kids Club, etc.)
• Coordinate and facilitate all aspects of the Norse Kids Club.
• Complete other duties as assigned by the director of athletic.

Job Duty

Any other duties as assigned.

Department Information

Contact(s)

Beth Berube, Director of Human Resources
Shena Meffer, Human Resources Specialist

Contact Phone/Extension
906-217-4016

Contact Email
hr@baycollege.edu

Contact Fax
906-217-1625

Posting Detail Information

Posting Number
S189P

Posting Date
07/18/2024

Close Date

Open Until Filled
Yes

Special Instructions to Applicants

Target application deadline date is August 04, 2024.

Quick Link for Internal Postings
https://careers.baycollege.edu/postings/2157
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other
2. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
3. * Do you possess knowledge of NJCAA regulations and guidelines governing recruitment and retention of student-athletes?
   • Yes
   • No
4. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
5. * As the Head Softball Coach, you will have administrative responsibilities in one of these areas: Student Success Coach, Assistant Athletic Director - Compliance/Game Day Management, or Assistant Athletic Director - Sports Information. Please indicate which areas interest you:
   • Student Success Coach
   • Assistant Athletic Director - Compliance/Game Day Management
   • Assistant Athletic Director - Sports Information