Human Resources Clerk

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Human Resources Clerk

Overview

Assist with the maintenance and general support of the HRIS and BDMS systems. Assist with other Human Resource clerical functions.

Essential Duties:

• Perform data entry into the HRIS system of employment related documents, including but not limited to new hire paperwork, compensation letters, personnel action forms, background checks, etc. Maintain the accuracy of the data within the system. Follow up with data source provider to collect the necessary information to complete data entry tasks. Assist with data audit related to HR system of records.
• Scan and index all employment related documents into the electronic filing system. This includes sorting and assigning the proper document types to each document to ensure it is properly classified.
• Review employee new hires and change data paperwork to determine if all information has been provided and accurate. Such actions involve employee demographics, organizational information, compensation, benefits, and employment status.
• Provide front desk coverage as needed when the Human Resources Assistant is not available. Such duties include but are not limited to answering the phone, greeting visitors, and responding to or assisting the employees/visitors with their needs.
• Assist with testing system upgrades and process improvement analysis and documentation. Perform other administrative office duties such as mailing, faxing, copying, and filing as assigned.

Marginal Duties:

• Perform all other duties as may be required.

Education and Experience Required

• High school diploma or GED required.
• One to three years of experience in an office setting or an equivalent combination of education and experience.
• Experience with Microsoft Office Excel, Outlook, and Word.
• Strong computer skills and experience with an HRIS system, preferably Banner.
• Experience scanning and indexing to electronic files.
• Basic understanding of Adobe.
• Excellent verbal and written communication skills.
• Ability to multi-task in a deadline driven environment.
• Ability to prioritize work.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Employee Status
Full Time

Salary Grade
16 (Min. $18.90/Mid. $24.56/Max. $30.27)

Salary Information

Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.

Salary

Benefits

Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:

• Promote the health and well-being of you and your family
• Provide financial security while you are working
• Build financial resources for retirement
• Help you balance personal and work responsibilities
• Provide educational opportunities for you and your family

These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/

Union Status
Non-Union

Shift:
First

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number
AS967P

Closing Date

Open Until Filled

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents