Project Coordinator II

Job Title
Project Coordinator II

Agency
Texas A&M University - Corpus Christi

Department
Provost & Academic Vice President

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

This position is responsible for collecting, retaining, organizing, and disseminating critical and informational communications for the Office of the Provost. It is also the key event coordinator of all commencement ceremonies for the university.

RESPONSIBILITIES

Functional Area 1: Event Planning

Percent Effort: 45%

• Act as Event Coordinator for University Commencement ceremonies (May, August, December).
  
  • Interact via verbal, written and interpersonal communication to coordinate all activities related to commencement to include website maintenance, marketing campaigns (including one for each individual ceremony, grad fair, and graduation application deadlines), program development, script preparation and review, location logistics, scheduling and attending briefing meetings with all departments involved, and securing vendors for catering, decorations, and various retail services.
    
  • Train staff and student participants who assist with ceremonies.
    
  • Encumber funds needed for event execution.
    
• Act as Event Coordinator for annual Promotion and Tenure honorees.
  
  • Interact via verbal, written and interpersonal communication to coordinate all activities related to Promotion and Tenure event to include website maintenance, program development, location logistics, scheduling and attending briefing meetings with all departments involved, and securing vendors for catering, decorations, and various retail services.
    
• Act as Event Coordinator for other major Provost events (e.g., Regents Dinner, New Faculty Reception).
  
• Communicate details of events clearly and effectively to stakeholders and guests utilizing scheduling software such as Microsoft Outlook and other calendar applications.
  

Functional Area 2: Communications

Percent Effort: 45%

• Develop and coordinate communications and interaction between the Office of the Provost and faculty, staff, students and external constituencies.
  
• Maintain all faculty listserv and coordinate with other departments on campus to provide timely messaging.
  
  • Provide other departments with suggested schedule of announcements release.
    
  • Create and manage release dates for reoccurring announcements.
    
  • Collaborate with MarCom to ensure all messaging aligns with university vision and mission.
    
• Maintain Academic Affairs web content to include:
  
  • Keep information on the Division of Academic Affairs pages current and accurate including the promotion and tenure award page.
    
  • Review and update links to external sites from all pages periodically.
    
  • Post special announcements and messages from the Provost.
    
  • Maintain current lists of recipients on the Emeriti Faculty and Regents' Professors pages.
    
  • Maintain the CFE and Study Abroad websites.
    
  • Design and create new pages upon request.
    
• Compose, review, research, and compile information to provide on-demand presentations for Provost.
  

Functional Area 3: Other

Percent Effort: 10%

• Coordinate textbook adoptions.
  
• Perform other duties as assigned.
  

QUALIFICATIONS

• Bachelor's Degree in applicable field (e.g., communication, marketing).
  
• Four (4) years of related experience
  
• Additional education and/or experience may be considered as a substitution for the minimum requirements.
  
  • Master's Degree and two (2) years of experience
    
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint) and applicable digital communication tools.
  
• Excellent verbal, written, and interpersonal communication skills.
  
• Knowledge of standard proofreading.
  
• Ability to multitask and work cooperatively with others.
  
• Ability to prioritize, manage multiple projects, and meet deadlines.
  
• Ability to take and implement given feedback for improvement of activities.
  
• Ability to occasionally work outside of regular business hours.
  

PREFERRED QUALIFICATIONS

• Master's Degree.
  
• Bilingual, conversational in Spanish.
  
• Experience working in a higher education environment.
  
• Three years of related experience in event planning.
  

SALARY: $3,750- $4,250 APPROX. MONTHLY
($45,000- $51,000 APPROX. ANNUALLY)

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical
  
  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
    
  • Up to 83% of premium covered by the university:
    
    • Employee and Spouse
      
    • Employee and Children
      
    • Employee and Family coverage
      
• Dental & Vision
  
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
  

On-campus wellness opportunities

Dual Career Partner Program

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources
  

Tuition Benefits:

• Public Loan Forgiveness
  
• Book scholarships
  
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
  

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
  
• Voluntary Tax Deferred Account/Deferred Compensation Plan
  

Time Off:

• 8+ hours of vacation paid time off every month.
  
• 8 hours of sick leave time off every month.
  
• 8 hours of paid time off for Birth
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TX/Project-Coordinator-II_R-075537



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