Administrative Specialist II

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Type of Position:Clerical

Workstudy Position:

No

Job Type:Regular

Work Shift:

Sponsorship Available:

No

Institution Name: Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:4H & Youth Development * Associate Deptartment Head

Department's Website:

Summary of Job Duties:Summary:
The Arkansas 4-H Department's Administrative Specialist II is responsible for researching & preparing special reports, examining & verifying documents, & performing general office duties.

Duties:
•tAssists assigned 4-H faculty and staff in gathering, editing, printing, and entering data for various documents and reports such as evaluation narratives, newsletters, and training materials.
•tAssists with enrollment system by answering questions from county staff members regarding 4-H enrollment and registration issues.
•tMaintains files consisting of correspondence, reports, and subject matter material for assigned 4-H faculty and staff. Assists other staff and faculty in the department if needed.
•tMaintains the office supply inventory and orders additional supplies for faculty and staff as needed.
•tPrepares and submits travel forms and expense reimbursements for the faculty and staff members in the department. Processes p-card receipts and paperwork. Reserves vehicles for faculty and staff as needed from motor pool.
•tResponsible for answering phone calls in the department. Responds to inquiries and requests for information when possible or directs callers and visitors to appropriate staff member. Provides secretarial support to assigned faculty or staff in the department. Assists with the preparation and copying of documents or materials that are needed for meetings, events, workshops, and trainings. Types and submits letters, emails, and other documents.

Qualifications:

Minimum Qualifications
The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Knowledge, Skills & Abilities

• Knowledge of digital and hard copy record keeping procedures & maintain filing systems.
• Knowledge of Microsoft Word, Excel, and computer hardware. Ability to compile data into report form.
• Ability to operate standard office equipment such as copiers, printers, & scanners.
• Ability to analyze documents to determine compliance with rules, regulations, & procedures.
• Ability to communicate effectively, correctly, and professionally both orally & in writing.
• Employ sound self-management skills and ability to take initiative
• Ability to works effectively with extension team members address the needs of clients and co-workers.

Salary Information:

23,880 - 27,462

Required Documents to Apply:

Cover Letter/Letter of Application, Letters of Recommendation, Resume

Optional Documents:

Additional Information:

Special Instructions for the Applicant :

For consideration, applicants must upload a Resume, Cover letter, and three (3) Letters of Recommendation. If you have technical issues uploading a document or if you would like to provide additional documentation after submitting your application, contact Human Resources at humanresources@uada.edu

Recruitment Contact Information:

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas System Division of Agriculture commits itself to policies of affirmative action and diversity with respect to both employment opportunities and program participation. The Division complies with these policies not merely because of legal requirements, but because we believe that such practices are basic to human dignity. As such, the Division welcomes all applicants to apply without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status. Candidates must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:Hearing, Reaching, Sitting, Talking

Frequent Physical Activity:Manipulate items with fingers, including keyboarding, Pushing

Occasional Physical Activity:Crouching, Grasping, Kneeling, Pulling, Standing, Walking

Benefits Eligible:Yes