Administrative Coordinator - Dept. of Ophthalmology

Administrative Coordinator - Dept. of Ophthalmology

Benefits of working at VCU

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU’s benefits here .

Job Code 19031
Recruitment Pool All Applicants
Posting Number req5844
Unit School Of Medicine MBU
Department VCU Ophthalmology
Department Website Link https://eye.vcu.edu/about/our-team/
Location MCV
Address 57 N 11th St, Richmond, VA 23298 USA
Duties & Responsibilities

Summary
Performs a wide variety of administrative, logistical, operational, and technical tasks related to operating a school, department or business unit. Typical responsibilities may include tracking and scheduling projects; filing summary reports; archiving; communicating with vendors; managing invoices; providing responses to email and/or phone inquiries. May work independently or as a member of a team. Works under intermittent supervision, resolving most standard issues independently and referring complex issues to an upper-level manager. Typically reports to a supervisor or manager or in some areas may report to an administrator.

Typical Duties

• Provides high level administrative coordination essential to assigned location/unit
• Duties include day to day purchasing, expenditure and salary tracking, revenue management, timekeeping, and executive level administrative support to three senior level administrators
• Reporting to the Interim Senior Associate Vice Provost, the Coordinator interacts directly with vice provosts, directors, university administrators, faculty, staff, HR Associates, and student employees, and is a key member of the administrative team
• Essential duties in calendar management, email communication, travel planning and reimbursements, room reservations for meetings, and attend senior level management meetings to provide meeting minutes or to document outcomes from meetings
• Order office supplies, food purchases, etc. in an appropriate and proactive way and manage all special purchases using the eVA procurement system and a university purchasing card
• Monitor expenditures using a detailed tracking system to ensure spending is within budgetary constraints and resolve any issues in a timely manner
• Operates office in an efficient manner and other relevant duties as assigned

Qualifications

Preferred Qualifications

• Bachelor’s degree
• 5 years' experience in administrative setting

Minimum Qualifications

• Required High school diploma or equivalent
• Minimum 3 years' experience in administrative setting
• Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Typical Education and Experience

• High school diploma or equivalent

• Minimum 3 years experience in administrative setting
• Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Typical Licensure

• N/A

FLSA University Employee
Job FTE 1.0
Exemption Status Non-Exempt
Restricted Position No
E-Class UF - University Employee FT
Job Category University Employee
ORP Eligible No
Salary Range
Compensation Type Hourly
Target Hire Date 7/11/2024
Contact Information for Candidates

Documents Needed to Apply