Business Administrator I-II

Job Title
Business Administrator I-II

Agency
Texas A&M University - Corpus Christi

Department
IT Business Services

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

The Business Administrator I-II, under general supervision, coordinates the full range of a variety of business activities requiring independent judgment, including reviewing and approving business documents and developing, monitoring, and reporting of accounts, budgets, and other quantitative data.

Business Administrator I

Functional Area 1: Financial Analysis

Percent Effort: 10%

• Assist with data collection and preparation of monthly, quarterly, and annual reports and for IT contracts.
  
• Assist in preparing long-range revenue and expenditure forecasting, including three to five-year analyses, rate analyses, surveys, and replacement cost studies for IT contracts.
  
• Review and analyze the telecommunications billing process including monthly, quarterly, and annual billing projections.
  

Functional Area 2: Contract Management

Percent Effort: 50%

• Prepare annual reports of recurring contracts ensuring information is reportable and renewals are started in a timely manner.
  
• Coordinate all contract reviews and redlines for purchases. Single point of contact for contract department and vendor.
  
• Assist in the review of contract bid quotes for accuracy and compliance with university guidelines.
  
• Assist in the review and comparison of available cooperative contracts/service agreements for best buy for Division based on contract owners' and custodians' needs, preferences, and determinations.
  
• Ensure new contracts for assigned departments are processed correctly and timely through contract and purchasing systems including the creation of related purchase requests.
  
• Prepare and approve monthly telecommunications sales tax reports.
  
• Review and approve monthly aged outstanding invoices account receivables ensuring collection efforts are clear with the accounts receivables team.
  
• Develop, revise and maintain contract management procedures for the department
  

Functional Area 3: Purchasing

Percent Effort: 40%

• Review and approve procurements the Business Coordinator processes.
  
• Monitor and approve purchases and ensure that items have been budgeted, ensure all approval documentation is provided for unplanned spending.
  
• Review and approve the IT departmental expense reports, procurement card charges, travel reports, and purchase orders to ensure proper funding sources.
  
• Review the division's expense reports, procurement card charges, travel reports, and purchase orders to ensure proper funding sources and budget planning.
  
• Serve as an approver of vouchers and requisitions.
  
• Maintain cash management procedures for the department and monitor activities for compliance.
  
• Assist in ensuring all contracts have terms compliant with university requirements and IT Division preferences.
  
• Monitor contracted licenses/services and initiate the renewal process to ensure no lapse in service.
  
• Backup the other Business Services positions in preparation of purchase requisitions, procurement card reconciliations, payment processing, renewal notifications, & updating contract records/renewals automated database tracking system.
  
• Prepare and track documents such as financial system access and approval authorization forms.
  
• Reviews and approves travel authorization and expense reports for staff of assigned departments.
  
• Other duties as assigned.
  

Business Administrator II

Functional Area 1: Financial Analysis

Percent Effort: 20%

• Analyze financial data of IT accounts including sub-departments to generate key statistics and answer ad hoc inquiries, e.g. audit responses, Educause surveys, IT spend per student or FTE.
  
• Assist with periodic financial status & projection reports for IT (complex with mostly staffing, telecommunication, & lifecycle replacements)
  
• Assist with data collection and preparation of monthly, quarterly, and annual reports and for IT contracts.
  
• Assist in preparing long-range revenue and expenditure forecasting, including three to five-year analyses, rate analyses, surveys, and replacement cost studies for IT contracts.
  
• Review and analyze the telecommunications billing process including monthly, quarterly, and annual billing projections.
  

Functional Area 2: Contract Management

Percent Effort: 50%

• Oversee and develop a robust contract management methodology utilizing ServiceNow with approval workflows.
  
• Prepare annual reports of recurring contracts ensuring information is reportable and renewals are started in a timely manner.
  
• Oversee all contract reviews and redlines for purchases. Single point of contact for contract department and vendor.
  
• Assist in the review of contract bid quotes for accuracy and compliance with university guidelines.
  
• Assist in the review and comparison of available cooperative contracts/service agreements for best buy for Division based on contract owners' and custodians' needs, preferences, and determinations.
  
• Ensure new contracts for assigned departments are processed correctly and timely through contract and purchasing systems including the creation of related purchase requests.
  
• Monitor and recommend changes to the Telecommunications billing plan annually.
  
• Prepare and approve monthly telecommunications sales tax reports.
  
• Review and approve monthly aged outstanding invoices account receivables ensuring collection efforts are clear with the accounts receivables team.
  
• Develop, revise and maintain contract management procedures for the department
  

Functional Area 3: Purchasing

Percent Effort: 30%

• Review and approve procurements the Business Coordinator processes.
  
• Monitor and approve purchases and ensure that items have been budgeted, ensure all approval documentation is provided for unplanned spending.
  
• Review and approve the IT departmental expense reports, procurement card charges, travel reports, and purchase orders to ensure proper funding sources.
  
• Review the division's expense reports, procurement card charges, travel reports, and purchase orders to ensure proper funding sources and budget planning.
  
• Serve as an approver of vouchers and requisitions.
  
• Develop, revise, and maintain cash management procedures for the department and monitor activities for compliance.
  
• Assist in ensuring all contracts have terms compliant with university requirements and IT Division preferences.
  
• Monitor contracted licenses/services and initiate the renewal process to ensure no lapse in service.
  
• Calculate estimated annual true-up costs for software licenses & hardware maintenance.
  
• Backup the other Business Services positions in preparation of purchase requisitions, procurement card reconciliations, payment processing, renewal notifications, & updating contract records/renewals automated database tracking system.
  
• Prepare and track documents such as financial system access and approval authorization forms.
  
• Other duties as assigned.
  

REQUIRED QUALIFICATIONS

Business Administrator I

• Bachelor's degree in applicable field.
  
• Five (5) year of related experience in Business Administration, Financial Analysis or Information Technology Finance.
  
• Additional experience may be used as a substitution for the minimum education requirement.
  
  • High School Diploma and nine (9) years of related experience business administration, financial analysis or information technology finance.
    
  • Associate degree in applicable field and seven (7) years of related experience business administration, financial analysis or information technology finance.
    

• Intermediate to advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  
• Knowledge of intermediate to advanced troubleshooting, client relations, formulating and contributing ideas, and knowledge of the Information Technology Interface Library (ITIL).
  
• Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, customer service and organizational skills.
  

Business Administrator II

• Bachelor's degree in applicable field.
  
• Six (6) year of related experience in Business Administration, Financial Analysis or Information Technology Finance.
  
• Additional experience may be used as a substitution for the minimum education requirement.
  
  • High School Diploma and ten (10) years of related experience business administration, financial analysis or information technology finance.
    
  • Associate degree in applicable field and eight (8) years of related experience business administration, financial analysis or information technology finance.
    

• Intermediate to advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  
• Knowledge of intermediate to advanced troubleshooting, client relations, formulating and contributing ideas, and knowledge of the Information Technology Interface Library (ITIL).
  
• Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, customer service and organizational skills.
  

PREFERRED QUALIFICATIONS

• Course credit or certifications in Information Technology.
  
• Financial management certifications.
  
• ITIL, HDI, Microsoft, or other IT industry certificate(s).
  
• University or IT experience.
  

SALARY $58,080 - $71,000 Annual approx. (Dependent upon education and experience)

• $4,840 - $5,916.67 Monthly
  

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical
  
  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
    
  • Up to 83% of premium covered by the university:
    
    • Employee and Spouse
      
    • Employee and Children
      
    • Employee and Family coverage
      
• Dental & Vision
  
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
  

On-campus wellness opportunities

Dual Career Partner Program

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources
  

Tuition Benefits:

• Public Loan Forgiveness
  
• Book scholarships
  
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
  

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
  
• Voluntary Tax Deferred Account/Deferred Compensation Plan
  

Time Off:

• 8+ hours of vacation paid time off every month.
  
• 8 hours of sick leave time off every month.
  
• 8 hours of paid time off for Birthday leave.
  
• 12-15 paid holidays each year.
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TX/Business-Administrator-I-II_R-075179



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