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Administrative Assistant/Mailroom Clerk

Employer
Missouri Western State University
Location
St Joseph, Missouri, United States
Salary
Competitive Salary
Date posted
Jul 8, 2024

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Auxiliary Services
Employment Level
Administrative
Employment Type
Full Time
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Job Details

Posting Details

Position Information

Position Title

Administrative Assistant/Mailroom Clerk

Job Description

This position serves as both Administrative Assistant and Mailroom Clerk for the Physical Plant; assisting in the daily operations of the department and U.S. mail processing on campus.

ESSENTIAL DUTIES :

Administrative Assistant Duties:
  • Serves as initial contact, answers telephones, emails, assesses and responds to inquiries; provides appropriate information and direction.
  • Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
  • Processes purchase orders, remittance vouchers, and maintains office supplies.
  • Assists with supervision of student employees.
  • Serves as operational liaison to other departments, campus, and community.
  • Assists with budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
  • Assists in the coordination and publicity of departmental activities.
  • Performs other duties of a similar nature or level.
Mailroom Clerk Duties:
  • Prepares outgoing mail, parcels, and freight for shipment.
  • Interprets and adheres to federal postal regulations for mail and parcel deliveries to the post office.
  • Receives, sorts, and distributes incoming U.S. mail and campus mail.
  • Receives, records, and distributes freight and parcel shipments to campus departments.
  • Compiles and maintains reports and account records pertaining to postage usage and shipments.
  • Prepares and distributes monthly billings for postage.
Knowledge, Skills and Abilities:
  • Office principles and practices.
  • Basic mathematics, grammar and writing formats.
  • Knowledge of postal regulations and equipment.
  • Knowledge of inventory procedures and records, and the ability to maintain records.
  • Proficient in Microsoft Office programs and other general office equipment.
  • Organized thinker with exceptional attention to detail.
  • Excellent communication skills, both verbally and in writing.
  • Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.
  • Strong customer service skills.
Required Qualifications
  • This position requires a High School Diploma or equivalent.
  • One year of specialized training in administrative support or a related field; and
  • Three years of administrative support or related office experience
  • A valid driver’s license is required.
Preferred Qualifications
  • Two (2) years of mailing and receiving experience.
Physical Demands
  • Medium Work – Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects
  • Requires the ability to climb, balance, kneel, stoop, and reach.
  • Required to use close vision and be able to focus.
  • Regularly required to talk and hear; frequently required to sit, stand, and bend at the knee and waist, and walk.
  • Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.
  • Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment.
  • Regular attendance is a necessary and essential function.
FLSA

Non-Exempt

Additional Demands

Hours of Work

M-F 8:00 am – 4:30 pm
Flexibility to address the needs of the University

Posting Detail Information

Posting Number

S710P

Open Date

07/08/2024

Priority Deadline

07/26/2024

Open Until Filled

Yes

Company

 Missouri Western State University

At Missouri Western, Griffons Succeed!

Missouri Western State University has a proud tradition of providing a high quality, affordable education to students in the state of Missouri and beyond. We are a four-year, state-supported institution providing a variety of degree programs and offering professional master’s degrees, four-year baccalaureate degrees, two-year associate degrees, pre-professional transfer programs and one-year certificates. In addition, the University offers seminars, conferences and workshops suited to the needs of the community.

Students come from throughout the United States and more than 25 countries. And our alumni live and work around the world. From its humble beginnings in 1915, Missouri Western continues to deepen its impact on the community, region, nation and world.

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