Academic Administrative Assistant

Job Title
Academic Administrative Assistant

Agency
Texas A&M University - Corpus Christi

Department
College Of Nursing and Health Sciences

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

This position is responsible for supporting the Department Chair within the College of Nursing and Health Sciences. Each Academic Administrative Assistant is assigned to support the operations within their department.

RESPONSIBILITIES

Administrative Support - 35%

• Assist the CONHS assigned department chair in handling office affairs by facilitating the efficient use of time and other personnel resources.
  
• Provide administrative support to the respective department chair.
  
• Answer phones/greet and direct guests for faculty/chairs.
  
• Prepare correspondence, letters, memoranda, and reports.
  
• Prepare travel forms, reservations, and registrations.
  
• New faculty interviews (on campus scheduling people/rooms/agenda/meetings).
  
• New faculty interviews (travel arrangements).
  
• Full-time faculty - onboarding/orientation (checklist, business card, book ordering, grad faculty status, onboarding/orientation, travel, faculty credentialing (HR)/compliance, and other duties assigned by the department chair).
  
• Handle adjunct faculty functions in the department (A#, book ordering, credentialing, grad status, onboarding, phone lists, or any other duties assigned by the department chair).
  
• Staff onboarding - faculty and academic programs.
  
• Assign faculty mailboxes.
  
• Organize catering - faculty and academic program needs within the department.
  
• Maintenance work order request - faculty.
  
• Office supply ordering - faculty and academic program needs.
  

Course Scheduling Support - 30%

• Course scheduling.
  
• Clinical scheduling if applicable (e.g., eLine, FNP) course scheduling.
  
• Add instructors once chairs complete workload.
  
• Banner (courses; daytime place; faculty; student number and assign students to Banner shell for clinicals).
  
• Room scheduling (ASTRA).
  
• Rescheduling and room - selection for courses that did not match to a location in ASTRA.
  
• Verify day/times.
  
• Add/verify enrollment caps using previous schedules.
  
• Course scheduling roll over banner courses - close labs/remove instructors.
  

Record and Data Management - 30%

• Maintain records and files.
  
• Department meeting support - minute taking and distribution.
  
• Prepare routine reports.
  
• Prepare internal support materials.
  
• Administrative support for syllabi collection.
  
• Administrative support for WEAVE reporting.
  

Technology Support - 5%

• Support annual (spring) faculty evaluation preparation (in Interfolio).
  
• Department specific assignments:
  
  • HESI coordinator - scheduling and reconciling for faculty; prior learning assessments
    
  • Other duties as assigned
    

SUPERVISION

• The Academic Administrative Assistant reports to the respective Department Chair.
  

QUALIFICATIONS

• High school diploma or GED.
  
• Three (3) years of related experience in secretarial, computer and clerical work.
  
• Additional education may be considered as a substitute for the minimum experience required: Associate's degree and one (1) year of related experience in secretarial, computer and clerical work.
  
• Intermediate skills using Microsoft Office Suite (Word, Excel, Outlook, Teams, etc).
  
• Excellent attention to detail.
  
• Ability to work independently and efficiently with minimal supervision (self-motivated).
  
• Ability to work in a fast-paced environment.
  

PREFERRED QUALIFICATIONS

• Associate's or Bachelor's degree.
  
• Administrative support experience.
  

SALARY: $14.79/hourly.

• $30,763.20/annually, approximately.
  

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical
  
  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
    
  • Up to 83% of premium covered by the university:
    
    • Employee and Spouse
      
    • Employee and Children
      
    • Employee and Family coverage
      
• Dental & Vision
  
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
  

On-campus wellness opportunities

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources
  

Tuition Benefits:

• Public Loan Forgiveness
  
• Book scholarships
  
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
  

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
  
• Voluntary Tax Deferred Account/Deferred Compensation Plan
  

Time Off:

• 8+ hours of vacation paid time off every month.
  
• 8 hours of sick leave time off every month.
  
• 8 hours of paid time off for Birthday leave.
  
• 12-15 paid holidays each year.
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TX/Academic-Administrative-Assistant_R-075266



jeid-c546d6b28af5a042b81849c1f6716290