Communications and Administrative Coordinator

Job Summary

The Communications and Administrative Coordinator performs a wide range of communications, organizational, and development activities that enrich audience, community, and engagement with the Carpenter Center for the Visual Arts. This position works closely with the Director supporting key institutional initiatives. They create and coordinate external writing and digital communications and are a liaison with members of the press. They coordinate fundraising efforts, and engage with patrons, vendors, and foundations. They coordinate special events, visitor experience, and contribute to the center’s smooth administrative functioning.

Auto req ID

66210BR

Job Code

403134 Coordinator I

Department Office Location

USA - MA - Cambridge

Business Title

Communications and Administrative Coordinator

Sub-Unit

Arts and Humanities

Salary Grade

054

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

3+ years’ work experience in an office environment.

Additional Qualifications and Skills

Experience in museums, art centers, galleries or university art schools strongly preferred. Strong, thoughtful, and creative written and verbal communication skills. Interest in contemporary art and education. Collegial, ethical, flexible, and interested in new systems and approaches to organization. Interest and experience with digital communications and social media. Financial literacy and attention to detail, with some development experience preferred. BA degree preferred.

Additional Information

About the Carpenter Center for the Visual Arts

Free and open to the public, Carpenter Center for the Visual Arts is the center for contemporary art and artists at Harvard University. Housed within Le Corbusier’s only building in North America, the Carpenter Center was built in 1963 to accommodate the university’s art and film studios alongside a dynamic exhibition program. Through exhibitions, public events, new commissions, publications, and residencies, the Carpenter Center is dedicated to artist-centered programing and building a vibrant community around contemporary art. This community is defined by an ethos of experimentation, diverse perspectives, and making connections across disciplines and fields. The Center’s projects are enriched by the educational mission of a department of art, film, and visual studies, and the cultural resources of a large research university.

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Department

Art, Film, and Visual Studies

Pre-Employment Screening

Credit, Criminal, Identity

Job Function

General Administration

Position Description

- Coordinates and oversees the Carpenter Center's communications including writing and sending press releases, e-announcements, and social media posts; updates the Carpenter Center’s website; writes other institutional literature; and is liaison to members of the press, fulfilling media requests.

- Oversees special events including opening receptions and dinners, occasional alumni and patron engagement events, press previews, and other special events.

- Coordinates fundraising efforts lead by the Director, including writing and organizing grant applications, support with individual donor cultivation and tracking, and creating reports for funders. With director, coordinates long-range fundraising planning.

- Works closely with the Director and Exhibitions Manager to create schedules and budgets, reconciles financial reports, communicates variances while working with the financial management team of Art, Film, and Visual Studies (AFVS).

- Supports the Director by gathering reports and information for presentations, scheduling meetings, and facilitating good communication amongst colleagues.

- Works closely and collaboratively with Curatorial and Public Programs Assistant to coordinate schedule of events and other projects, and with Gallery and Bookshop Attendant on online store, social media posts, and website updates.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

Monday through Friday, 9-5. Flexibility is required for evening events.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)

LinkedIn Recruiter Tag (for internal use only)



Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.