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Administrative Assistant

Posting Details

Posting Details

Posting Number
0801477

Classification Title
Administrative Assistant

Working Title

Department
Admissions

Department Contact Email
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Job Summary/Basic Function

The Administrative Assistant shall serve as a resource to the Director of Admissions and Recruitment and will assist with responsibility for the efficient and productive operation of the Office of Admissions. The administrative assistant position will report to and provide support to the Director of Admissions and Recruitment by daily supporting the general operations of the department, as well as performing a multitude of clerical tasks.

DUTIES AND RESPONSIBILITIES :
  • Assume responsibility for providing the Director of Admissions and Recruitment with a schedule indicating when meetings, reports and other required actions related to personnel, projects, and programs within the office need to be addressed.
  • Establish and maintain files to ensure completeness and accuracy.
  • Open, sort, and distribute mail, prepare responses to routine requests and send, receive and respond to faxes.
  • Monitor and maintain inventory of office supplies and materials, prepare purchase orders for equipment and materials used by department, and type and prepare other forms used in department.
  • Prepare or assist in bulk mailings, (sort per postal regulations) and complete forms.
  • Assist in collaborative activities and events with other departments.
  • All other duties as assigned.
REQUIRED KNOWLEDGE, SKILL, AND ABILITIES :
  • Demonstrated knowledge of and strong commitment to the mission and operation of the Office of Admissions.
  • Demonstrated written and oral communication skills.
  • Possesses the appropriate professional demeanor for working with stakeholders within and outside the university community.
  • Demonstrated leadership ability.
  • A demonstrated competence in working with data systems.
  • The ability to work in a team environment and adapt to change.
  • Ability to maintain a flexible work schedule.
  • Knowledge of computer and work processing/database software.
  • Excellent customer service and communication skills.
  • Confidentiality: Position requires complete and utmost confidence regarding maintenance and processing of student information.
Minimum Qualifications
  • Associate or bachelor’s degree or related experience
  • Two or more years of experience
Preferred Qualifications

Posting Date
06/23/2023

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Position Category
Staff - Monthly (Exempt)

Budgeted Annual Salary
Commensurate with experience

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents

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