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Contract Administrator/Negotiator

Employer
University of Colorado System
Location
Denver, Colorado, United States
Salary
Salary Not Specified
Date posted
Jun 24, 2024


Who We Are:



System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses. Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty. Learn more about CU System Administration .

The Procurement Service Center: The Procurement Service Center (PSC) provides leadership to the University of Colorado in the procurement of goods and services and in paying debts to vendors and travelers by combining sound business controls with efficient and timely service. The functional areas of the PSC include Purchasing Services, Strategic Sourcing, Supplier Relationship Management, Payable Services, Commercial Card Program, Travel Program, Small Business Program, Contract Services, and Procurement Systems. PSC is the system owner of CU Marketplace and Concur Travel and Expense.

Position Summary:

The University of Colorado's (CU or University) Procurement Service Center (PSC) is one of the leading higher education procurement offices in the nation. The PSC supports the entire CU community, which includes four campuses and System Administration, by assisting customers with their purchasing, spend management, procure-to-pay, and travel management responsibilities. The PSC partners with CU constituents and suppliers to provide collaborative, innovative, and leading practices that deliver high quality expertise, significant value, and excellent customer service. Procurement and Sourcing, a unit within the PSC, exists to procure goods and services for the CU community, which includes four campuses and System Administration, from the right source, and at the most reasonable cost possible. Additionally, Procurement and Sourcing assures accountability, integrity, and fairness to the public and business community through the interpretation and application of federal, state, and University procurement rules and regulations. This role is project funded, with the possibility of this becoming a permanent role.

The PSC is on a transformation journey and the PSC’s Contract Administrator/Negotiator is a critical role that supports our journey by helping to shape policy, create innovative contracting vehicles, protect CU from risk, and drive ideas that bring excellence to our university community.

This position reports to the Procurement Manager and is exempt from the State of Colorado Classified Staff System.

Where You Will Work:

This position has been approve for the following work arrangements: Remote and Hybrid.

Hybrid – this role is eligible for a hybrid schedule, working some days from home and some days in office. Remote – this role is eligible to work remotely within the United States.

Diversity and Equity:

The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.

Duties & Responsibilities:

Duties and responsibilities of the position include, but are not limited to:

Contract Negotiation
  • Collaborates with the Procurement Manager, University Counsel, Compliance, and Risk Management teams to support the preparation and negotiation of complex and unique contracts for the University’s acquisition of goods and services
  • Addresses complex contract problems and provides resolutions for negotiations with third-party solution providers
  • Works collaboratively with Procurement to robustly participate in transaction completion
  • Reviews and drafts contracts and amendments to protect the University from liability and risk
  • Prioritizes contracts to meet important deadlines
  • Collaborates with University partners to ensure their successes in the classroom, labs, and the community
  • Assists in the development and enhancement of standard processes and incorporates such practices into procurement processes
  • Learns and enhances expertise related to compliance issues, including the Americans with Disabilities Act (ADA) accessibility, Family Educational Rights and Privacy Act (FERPA), Health Insurance Portability and Accountability Act (HIPAA), and information technology (IT) Security and payment card industry (PCI) compliance
Relationship Management
  • Develops and manages effective relationships with suppliers, counsel, teammates, and internal partners and requesters
  • Informs suppliers and CU constituencies of contract status and needs
  • Provides assistance, guidance, and support to coworkers, suppliers, and CU customers where needed
  • Proactively manages transactions upon assignment through contract formation and execution
  • Promotes a positive work environment, spirit of cooperation, and support for coworkers within the organization and when interacting with internal customers, external suppliers, and business partners
  • Engages in activities at high levels of professionalism with effective/integrity-rich communications
  • Partners with University Counsel, Risk Management, Controllers, and Compliance to maintain excellent working relationships and ensure complex and unique contracts appropriately address contractual liability/risk mitigation
Knowledge and Process Maintenance and Improvement
  • Maintains and uses subject matter expertise to contracting functions (legal sufficiency, risk mitigation, compliance regimes)
  • Proactively and continuously improves processes
  • Serves on committees, as needed, to revise policies and procedures concerning contracting and purchasing issues
  • Contributes to departmental and cross-collaborative projects and continuous improvement opportunities to increase contracting efficiency, quality and risk mitigation


What We Offer:

Salary: The anticipated hiring range has been established at $72,000 - $73,500

CU System Administration takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the position, as well as the position’s scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.

Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
  • No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
  • Disability, Life, Vision Insurance options.
  • Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
  • Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
  • Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.
  • 4 weeks of parental leave to adjust to the joys of parenthood.
  • A tuition benefit program for you and/or your dependents.
  • Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
  • Many additional perks & programs with the CU Advantage .
Additional taxable fringe benefits may be available.

For more information on benefits programs, please review our Comprehensive Benefits Guide .

Access our Total Compensation Calculator to see what your total rewards could be at CU. (This position is a University Staff position)

Qualifications:

Minimum Qualifications:

Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role
  • Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted on a year for year basis for the educational requirement)
  • Three (3) years’ of experience drafting, negotiating, and administering contracts, relevant legal experience (law firm, in-house, commercial contracting) and/or experience in a procurement‑related environment
Preferred Qualifications:
  • Bachelor’s or post-baccalaureate degree from an accredited institution of higher education in legal studies (e.g. Juris Doctorate), or related field, or paralegal certification
  • Five (5) years’ experience drafting, negotiating, and administering contracts, and/or legal studies (e.g. Juris Doctorate), or related field, or paralegal certification.
  • Professional experience working in or with an institution of higher education
  • Professional experience working in or with public procurement
Knowledge, Skills, and Abilities:

To be successful in this position, employees will need to know the following:
  • Knowledge of and expertise in legal/contractual concepts, terms and conditions
  • Knowledge of and ability to use various negotiation methods
  • Excellence in oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details clearly
  • Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, build schedules, coordinate and facilitate meetings, and make decisions
  • Computer skills, including the ability to use Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems
  • Ability to articulate goals, strategies and direction
  • Ability to critically analyze legal risks and consequences during fast-paced negotiations
  • Ability to work with internal partners (University Counsel, Risk Management, Controllers, and Compliance) and in-house and outside counsel
  • Ability to meet critical deadlines
  • Ability to work independently and as part of a dynamic team of diverse and seasoned procurement professionals
  • Ability to handle concurrent tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
  • Ability to maintain good business judgment and think critically balanced with a pragmatic ability to support the University in achieving and implementing its mission and vision
  • Ability to be cognizant of and address details
How to Apply:

For full consideration, please attach the following as separate documents to your application:

  1. A cover letter identifying the job specific minimum qualifications you possess
  2. A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.


Please ensure you check the “Job Specific Attachments” box next to each document on the “Required Documents” page of the application for the appropriate documents to be attached.

When to Apply:

For full consideration completed applications must be submitted by June 30th, 2024 . Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*

Sponsorship Statement:

We are unable to sponsor applicants for work visas for this position.

Background Check Statement:

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

ADA Statement:

We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu .

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