Skip to main content

Senior Administrative Assistant, Facilities Services

Washburn University
Topeka, Kansas, United States
Salary Not Specified
Date posted
Jun 21, 2024

Job Details

Position Title: Senior Administrative Assistant, Facilities Services

Department: Facilities Services

Advertised Pay: Base is $14.00/hr with the potential of a higher amount commensurate with experience

Campus Location: Washburn University

The screening committee will review all eligible applications submitted by July 5, 2024

Position Summary: The Senior Administrative Assistant is responsible for providing administrative support and demonstrating excellence in customer service to all who contact the Facilities Service Department.

Essential Functions:
The Senior Administrative Assistants in Facilities Services are responsible for delivering prompt, professional office reception and general administrative support to the department, appropriate department staff, and all individuals who contact Facilities Services. The following job functions may be shared between office staff or assigned to a specific Senior Administrative Assistant to complete.
Those functions include but are not limited to the following:
• Responsible for data collection and entry into various programs for department and campus use. Compile and record utility cost data to process payments. Enter data in appropriate system(s) for project tracking, or to monitor usage and costs.
• Maintain documentation on payments to process against purchase orders. Process requisitions, change orders, project tax exemption requests, purchase orders, invoices, and payment vouchers according to established department and university procedures,
• Monitor the department’s email account and respond to or forward requests as appropriate.
• Participate in departmental cross-training and support fellow team members in completing administrative work.
• Scan documents for work orders or jobs as appropriate. Create and maintain Electronic filing of project information including costs, drawings, invoices, purchase orders, etc.
• Serve as backup and assist with issuing campus keys to appropriate individuals following established procedures.
• Perform additional job-related duties as assigned or as appropriate.

Required Qualifications:
• High School Diploma, GED, or equivalent.
• Prior related experience is required.
• Demonstrated effective communication, interpersonal, and customer service skills.
• Proven ability to work effectively independently and as part of a team.

Preferred Qualifications:
• Experience in A/P, A/R, or general accounting/bookkeeping.
• Experience with Microsoft Word and Excel.
• Ability to adapt to changing environments and manage multiple priorities with accuracy.

Full-time, Hourly, Mon-Fri
Background Check Required

Washburn University is committed to providing an environment for individuals to pursue educational and employment opportunities free from discrimination and/or harassment. The University prohibits discrimination on the basis of race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Washburn University is committed to providing reasonable accommodations to applicants for employment. If you are an applicant who needs a reasonable accommodation to participate in the application or interview process, please email or call 785-670-1538 at least five (5) business days in advance of the date you need the requested accommodation.


 Washburn University

Washburn is a top-notch university in an urban setting where students are becoming their best selves.

Nestled in the heart of Topeka - the capital city with about 127 thousand residents - Washburn offers students from small towns a big-city feel, while providing students from major metropolitan areas a more manageable environment.

Washburn's beautiful campus - on 160 acres - is easy to navigate with state-of-the art facilities. Our Tech campus on Huntoon offers industry-standard programs leading to in-demand jobs. And with our low student/faculty ratio and small classes, you're going to get to know your professors. 

Internally, we're organized into five schools, the College of Arts & Sciences, the School of Applied Studies, the Business School, the School of Nursing, the School of Law and the Washburn Institute of Technology (Washburn Tech.)

Our mission is to provide opportunities for our students to realize their full potential; we can't do it without our dedicated faculty and staff. 

Washburn University employs more than one thousand faculty and staff on our campuses throughout Topeka. We strive to offer competitive wages, an excellent benefits program, supportive culture and healthy work/life balance. Washburn seeks to create an environment that reflects our core values: integrity, excellence, inclusion, accountability, respect, collaboration and innovation.

Company info

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert