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Coordinator III, Office of President

Employer
Lone Star College
Location
Houston, Texas, United States
Salary
Salary Not Specified
Date posted
Jun 20, 2024


Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs
  • One LSC
  • Student Focused
  • Own It
  • Foster Belonging
  • Cultivate Community
  • Choose Learning
The Chronicle of Higher Education's "Great Colleges to Work For® " is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-University Park

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Established in 2012, Lone Star College-University Park has been recognized nationally and internationally for its innovation, as well as its focus on student access and success. Conveniently located off SH 249 in the heart of northwest Houston, Lone Star College-University Park is known as the "community's college," providing students with highly affordable degree and certificate programs that transfer seamlessly to four-year universities or lead to direct employment. Campus facilities include the Center for Science & Innovation, the Energy & Manufacturing Institute, Learning Innovation Labs and the Geology Rock Wall.

Location address is 20515 SH 249 (TX 249 and Louetta Road), Houston, TX 77070.

Job Description

PURPOSE AND SCOPE:

The Coordinator III, Office of the President supports the President and Executive Assistant, by providing administrative support; related to projects, finance, and contracts. Under direct supervision, the position is responsible for multiple unique duties and projects, from planning to implementation. This position will work closely with the leadership cabinet and Vice Presidents of Administration, Instruction, and Student Services.

ESSENTIAL JOB FUNCTIONS:

1. Works closely with the Executive Assistant to oversee daily and some long-term operations of assigned areas, including the cabinet and Vice Presidents

2. Manages assigned areas of finance, including budgets, preparing recommendations and entering the budget, and assisting with auditing and monitoring multiple department budgets within the leadership team. Involves analyzing data, performing research, preparing reports, and resolving and/or offering recommendations for resolutions to budget issues in working with Finance and Administration, Instruction, and Student Services

3. Works closely with assigned locations for the coordination of various accounting activities including payment of invoices, initiating requisitions and purchase orders and research and reconciliation of accounts

4. Conducts research, collects data, and creates a variety of reports, presentations, correspondences, and communications for the Office of the President (including hard copy and digital documents)

5. Sends reports and correspondences on behalf of the Office of the President

6. Acts a Subject Matter Expert within the Office of the President; may provide training, guidance, and oversight for staff and workflows

7. Assists the Executive Assistant with coordinating, planning, implementing, and participating in multiple projects, events, conferences, etc.

8. Works with the Executive Assistant to coordinate with Business Partners for hospitality and communication on behalf of the Office of the President including announcements, meetings, and customer service issues

9. Organizes and tracks legal matters in a variety of detailed databases

10. Assists the President and Executive Assistant with additional system-wide projects

11. Provides coverage and backup in the assigned area and during breaks to ensure the Office of the President is adequately covered

12. Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

· Maturity and professionalism

· Excellent customer service skills

· Strong attention to accuracy and detail

· Can work under minimal supervision

· Ability to maintain confidential information

· Ability to coordinate daily operations

· Excellent interpersonal and communications skills

· Excellent organizational skills

· Strong analytical abilities

· Strong working knowledge of PC's and related software (focus on Microsoft Office Suite)

· Ability to multi-task in a fast-paced environment while meeting tight deadlines

· Ability to communicate effectively with internal and external constituents at all levels

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE & CONDITIONS:

· PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment

· Internal and external contacts as needed to carry out the functions of the position

· Work is performed in a climate-controlled office with minimal exposure to safety hazards

· Work outside of typical office hours will occasionally be required, including evenings and weekends

REQUIRED QUALIFICATIONS:

· Bachelor's Degree and at least 1 year of experience, or an equivalent combination of experience and education

PREFERRED QUALIFICATIONS:

· Bachelor's degree in Business Administration with an Accounting or Finance emphasis

· At least 3 years of related work experience

· Experience using PeopleSoft software

Salary

Hiring salary range is $48,152-$55,375

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

  1. Length of time (specific months and years) of employment
  2. If the position was full time or part time
  3. If the position was paid or unpaid
  4. Level of degree completed including date earned.
  5. Unofficial transcript for highest earned degree


Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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