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Campus Event System Administrator

Employer
Auburn University
Location
Auburn, Alabama, United States
Salary
Salary Not Specified
Date posted
Apr 19, 2024


Position Details

Position Information

Requisition Number
S3558P

Home Org Name
Environmental Health, Safety & Risk

Division Name
Risk Management & Safety

Position Title
Campus Event System Administrator

Job Class Code
AB72

Appointment Status
Full-time

Part-time FTE

Limited Term
No

Limited Term Length

Job Summary

As our Campus Event System Administrator, you will be the driving force behind our event management infrastructure. Reporting to the Associate Director of Risk Management Special Projects, your mission is to optimize and streamline our systems, ensuring seamless event coordination and risk mitigation. Join us in creating memorable experiences while keeping our campus safe!
  • Guidance and Best Practices: You will be the trusted advisor for event organizers, offering practical insights and ensuring events align with safety protocols.
  • Risk Mitigation: Collaborate with university departments to identify and manage risks associated with campus events, from logistics to crowd management.
  • Event Registration: Streamline event registration processes, serving as the primary point of contact for approvals and requirements.
  • Training Resources: Develop and implement training materials, equipping organizers with essential knowledge on system use, emergency protocols and compliance.
About Auburn:
At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Why employees choose Auburn:
Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment:
Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions
  • Oversees the Auburn University Campus Event Planning System or other event management software to tracking, form collection (Certificates of Insurance, waivers, facility use agreements), committee comments, and event approval/denial.
  • Serves as the Lead member of the Event Management Working Group working in collaboration with subject matter experts to evaluate events/activities from various campus perspectives.
  • Develops and oversees event guidelines and best practices (e.g. pre-event inspections, event safety, vendor management, insurance requirements, incident response). Partners with university departments, student groups, and third parties to provide risk management guidance for planning and executing successful events. Works with subject matter experts to ensure pre-event site visits are scheduled, conducted, and risk mitigation strategies are developed.
  • Collaborates with campus units and professionals within RMS to provide comprehensive pre-event evaluation and hazard assessment, providing mitigation strategies and alternatives when needed. Assists event organizers to develop and implement customized risk solutions. Provides guidance to administrators, faculty, staff, and the community of proper use of campus facilities, event venues, and equipment. May assist in the development and enforcement of operational and safety policies, procedures, and rules for the use of college facilities and event venues.
  • Ensures events or activities support the University’s mission and is authorized by appropriate university authorities. Acts as the final decision maker regarding approval or rejection of events.
  • Collaborates with a variety of campus departments including Campus Safety & Security to assist with developing and maintaining emergency plans for natural and man-made disasters; Youth Protection to ensure events/activities with minors are compliant with the Youth Protection Policy; and Risk Management & Safety to develop Event/Activity specific Waivers, Hold Harmless, Informed Consents, or other recommended documents.
  • Reviews agreements and/or contracts to ensure terms and conditions are favorable to Auburn University. Ensures all agreements and/or contracts for equipment, facilities, and services are reviewed and executed by U Procurement and Payment Services as appropriate.
Minimum Qualifications

Minimum Qualifications
  • Education – Bachelor’s Degree
  • 4 years of experience in event management, systems administration and/or risk management.
Minimum Skills, License, and Certifications

Minimum Skills and Abilities
  • Strong planning and organizational skills, problem-solving, project management, customer relations, and critical thinking skills.
  • Good communication and planning skills with the ability to develop and implement training programs and educational materials.
Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications
  • Competence with data management and reporting tools.
  • Adept at learning and using software platforms.
Posting Detail Information

Salary Range
$54,800 - $93,200

Job Category
Administrative

Working Hours if Non-Traditional
Employee may be required to work after hours or weekends.

City position is located in:
Auburn

State position is located:
Alabama

List any hazardous conditions or physical demands required by this position

Posting Date
04/19/2024

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings
https://www.auemployment.com/postings/44963
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • LinkedIn
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (www.auemployment.com)
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University:
    • Current full-time Auburn or AUM employee within probationary period
    • Current full-time Auburn or AUM employee outside of probationary period
    • Current part-time Auburn or AUM employee
    • Not an Auburn or AUM employee
  3. * Do you have a Bachelor's Degree from an accredited institution?
    • Yes
    • No
    • Will obtain within 6 months
  4. * Do you have 4 years of experience in event management, systems administration and/or risk management?
    • Yes
    • No


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