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Academic Coordinator

University of North Carolina at Wilmington
Wilmington, North Carolina, United States
Salary Not Specified
Date posted
Jun 19, 2024

Posting Details

This position is designated as Exempt from the Human Resources Act ( EHRA ).

Posting Details

​Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy , and the employee assistance program , many of which are offered free of charge.

Working Title
Academic Coordinator

External Link to Posting

Vacancy Number

Position Number

Location of Workplace
Main UNCW Campus

Home Department
Student Athlete Support Services - 30170 Department

Academic Affairs - 30 Division

Brief Summary of Work for this Position

The Academic Coordinator position will provide academic support and services to student-athletes on an assigned caseload. This position will advise student-athletes and monitor academic progress and NCAA athletic eligibility of assigned student-athletes. This work involves effective communication, collaboration, and coordination with internal and external stakeholders. It is imperative this position identifies and understands student-athlete’s academic needs and can build and maintain effective relationships with student-athletes, coaches, staff, and faculty while adhering to all institutional, CAA, and NCAA rules and regulations.

Academic Coordinator:
  • Serve as the primary contact and athletic Academic Coordinator for assigned sports programs. Responsible for overseeing the implementation of academic plans while monitoring the academic progress of student-athletes in assigned sports programs.
  • Serve as the primary academic advisor for undeclared student-athletes under the direction of University College through major declaration; serve as a secondary academic advisor for assigned student-athletes upon major declaration and through graduation.
  • Calculate NCAA continuing eligibility numbers for an assigned caseload of student-athletes, including evaluations of prospective transfer student-athletes.
  • In collaboration with the coaching staff, conduct weekly focus meetings with designated student-athletes from the caseload of sports teams.
  • Communicate regularly with coaches, faculty, and administration on student-athletes academic progress.
  • Provide detailed reports to appropriate personnel on individual student-athlete needs and concerns in a timely manner.
  • Conduct new student orientation by presenting material to incoming student-athletes and non-athletes regarding course selections and general University advisement.
  • Conduct academic information sessions for prospective student-athletes during official and unofficial visits to campus for assigned sports programs.
  • Act as a resource for regular accessibility for Athletic Department stakeholders.
  • Assist in the general oversight of study hall and tutorial services.
  • Provide a student-centered approach to learning.
  • Maintain accurate record-keeping and protect confidential materials.
  • Assist with SASS tutoring operations, study hall monitor supervision, and special events.
  • Other duties as assigned.
Additionally, this position will occasionally be required to work nights and weekends.

Minimum Education and Experience Requirements
  • Master’s Degree in Education, Counseling, Sports Administration, or related field.
  • Experience in education or a field of study that enhances the individual’s ability to assist at-risk student-athletes in an academic environment.
  • Knowledge of NCAA continuing eligibility, CAA, and university rules and regulations.
  • Knowledge of effective learning strategies, assessment tools, motivational techniques, and student skill development.
  • Familiarity with FERPA guidelines.
Preferred Education, Knowledge, Skills & Experience
  • Master’s degree with 1-3 years of experience in athletic academic advising.
  • Experience working with culturally diverse populations.
  • Ability to exercise sound judgment and process confidential information with the utmost discretion.
  • Ability to communicate effectively.
  • Ability to build trust and strong professional interpersonal relationships with student-athletes, coaches, and university personnel.
  • Have a student-centered approach to learning.
Required Certifications or Licensures

Primary Purpose of Organizational Unit

Student-Athlete Support Services, reporting through Academic Affairs and Athletics, contributes to the University of North Carolina Wilmington’s commitment to excellence in undergraduate education by providing student-athlete development, academic advising, and support for students as they enter the University and transition to their chosen major. Student-Athlete Support Services provides ongoing assistance and support to student-athletes throughout their UNCW careers. By using developmental and educational approaches.

Academic Affairs and Student-Athlete Support Services provide academic advising, curricular programs, and co-curricular events to help students make a smooth transition to UNCW and achieve their desired goals. As part of both Academic Affairs and Athletics, Student-Athlete Support Services serves student-athletes in their holistic development, transition to UNCW, and guidance in achieving academic goals.

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Number of Openings
Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

Months Per Year
12 Months

1.0 (40 hours per week)

Type of Position

Anticipated Ending Date if Time-Limited Positions

Job Posting Date

Posting Close Date
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNCW? (2024)
    • UNCW Website
    • UNCW LinkedIn Page
    • UNCW X Account (formerly Twitter)
    • UNCW Employee Referral
    • UNCW Instagram Account (UNCW_jobs)
    • UNCW Job Alert
    • Chronical of Higher Education
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women in Higher Education
    • Craigslist
    • Career Events/Job Fairs
    • Billboards/Marquee
    • Other
  2. * If you selected 'Other' to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.

    (Open Ended Question)

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