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Continuing Education Program Coordinator I



Position Information

Posting Number
S05539P

Position Title
Continuing Education Program Coordinator I

Department
Enterprise Development

Location
Arlington

Job Family
Administrative Support

Position Status
Full-time

Work Hours
Standard

Work Schedule

Monday through Friday
8:00am – 5:00pm

Open to
External and Internal

Salary
Salary is commensurate based on qualifications and relevant experience.

Duration
Funding expected to continue

Pay Basis
Monthly

Benefits Eligible
Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

The Continuing Education (CE) Programs Coordinator is responsible for planning, developing, and coordinating continuing education summer programs and courses. This role involves developing and coordinating new CE Youth programs, including youth academies and grant- and third party-funded endeavors, coordinating with instructors, ensuring compliance with university policies, marketing programs to potential participants, and overseeing administrative processes.

Essential Duties and Responsibilities

Program Development and Coordination:
  • Plan, develop, and coordinate continuing education programs and courses.
  • Coordinate with instructors to design and update course content. Ensure compliance with university policies and accreditation standards.
  • Serve as the primary point of contact for assigned program participants, stakeholders, and partners.
  • Communicate program objectives, requirements, and updates effectively.

Learner Support and Engagement:
  • Provide support and guidance to learners throughout their educational experience.
  • Address participant inquiries and resolve issues.

Marketing and Outreach:
  • Develop and execute marketing strategies to promote programs.
  • Collaborate with the marketing department to create promotional materials.
  • Engage with potential participants through various communication channels.

Special Programs Coordination:
  • Develop and coordinate new CE programs, including youth academies.
  • Manage grant-funded and third-party-funded educational endeavors.
  • Ensure these programs meet specific goals and objectives.

Collaboration and Partnerships:
  • Work with internal departments and external organizations to identify educational needs.
  • Develop partnerships for program development and funding opportunities.
  • Coordinate with third-party vendors and grant providers for program implementation.
  • Support the Director and Division in other duties as assigned.
  • Travel infrequently (i.e., four to six times a year locally) for activities such as facilitating training, attending college fairs, and seminars, supervising the work of others, or other activities requiring travel under normal conditions.
Minimum Qualifications
  • A Bachelor’s degree in business, curriculum and instruction, or a relevant discipline from an accredited college or university, or equivalent, along with two (2) years of relevant work experience.
  • Demonstrated strong computer skills, proficiency with office suites like Google Docs and Adobe products, coupled with excellent verbal and written communication abilities.
Preferred Qualifications
  • A Bachelor’s degree in business, curriculum and instruction, or a relevant discipline from an accredited college or university, or equivalent, with four years of related work experience, including two (2) years of program coordination experience; or an equivalent combination of education and relevant experience as appropriate.
  • One (1) year experience with project management and/or marketing.
Knowledge, Skills and Abilities
  • Outstanding administrative skills, business acumen, and exceptional communication abilities, with a strong emphasis on proficient writing.
  • Highly motivated self-starter with innovative thinking. Relevant experience in general accounting.
  • Proficient in managing budgets and financial reporting, possessing strong verbal and written communication skills.
  • Demonstrated organizational prowess and adept at time management, with proven capabilities in project management and multitasking.
  • Collaborative team player, detail-oriented, and committed to meeting deadlines.
  • Possesses strong interpersonal skills, along with proficiency in marketing and public relations.
  • Knowledgeable in both virtual and in-person learning practices, with expertise in planning and executing training or educational activities.
Other Requirements

Working Conditions
  • May work around standard office conditions.
  • Use of personal computer and standard office equipment; travel infrequently (i.e., four to six times a year locally) for activities such as facilitating trainings, attending college fairs and seminars, supervising the work of others, or other activities requiring travel under normal conditions.
Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies
1

Open Until Filled

Minimum Number of References Required
3

Maximum Number of References Accepted

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • PhD or equivalent
  2. * How many years of experience do you have in leadership, project management or management?
    • None/less than 2 years
    • 2 to 3 years
    • 4 to 5 years
    • 6 years or more
  3. * How many years of professional experience do you have in the related field?
    • None/less than 2 years
    • 2 to 3 years
    • 4 to 5 years
    • 6 years or more
  4. * What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
    • No skills/Basic
    • Intermediate
    • Advanced
    • Proficient
  5. * Are you willing to travel?
    • Yes
    • No
Documents Needed To Apply
Required Documents
  1. Resume or CV
  2. Cover/Interest Letter
Optional Documents

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