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Budget Analyst, Senior

Job Details

Position Title: Budget Analyst, Senior

Department: Academic Affairs

Advertised Pay: High $60K

Campus Location: Washburn Tech

The screening committee will review all eligible applications submitted by July 1, 2024

Position Summary: As a member of the Provost and Vice President for Academic Affairs (VPAA) team, this position is responsible for managing and supporting the business operations for assigned academic or academic-reporting units. This position will focus primarily on Washburn University Institute of Technology (WIT) and will also assist with other areas as assigned in Academic Affairs and Finance. This position is responsible for serving on the assigned leadership teams by preparing and overseeing the related budgets, providing finance related support to WIT staff, and reporting. This position works in collaboration and coordination among departments and across central University functions.

Essential Functions:
• Understand and comply with all Washburn University policies, regulations, and procedures about budgeting, purchasing, accounting, and inventory control.
• Collect, collate, analyze, and interpret financial data to monitor and track revenues and expenditures for multiple funding streams at Washburn Tech involving budgeted, endowed, restricted, and unrestricted funds provided by the State, Federal, University, Washburn University Foundation, and other sources.
• Oversee the budgets and accurate reporting of all grant fund expenditures for assigned areas on a timely basis.
• Track budget administration policies and procedures, focusing on salary planning, office overhead, reconciliations, and expenses to provide recommendations to the assigned Dean(s) and Director(s), Director of Academic Budget and Finance, and the University Budget Office.
• Monitor budget activity, including respective warehouse inventory levels, to remain apprised of expenditures, concerns, and issues in each area. Work with stakeholders as needed to resolve issues as they develop.
• Coordinate capital, other equipment, and technology requests for the annual budget process.
• Develop financial documents ranging from simple schedules to financial statement drafts to report and reflect financial information for assigned areas.
• Maintain and gather data for program costs to be able to provide accurate and timely annual/ad hoc reporting to KBOR and TEA, including but not limited to Extraordinary Costs and Excel in CTE Fees.
• Collaborate with appropriate departments and staff to prepare the annual operating budget, update policies and procedures, recommend system changes to ensure conformance with budgetary provisions, and provide monthly reporting/analytical support for both operating and capital budgets.
• Performs additional job-related duties as assigned or as appropriate.

Required Qualifications:
• Bachelor's degree and three years of related experience in higher education or another complex
organizational structure, OR graduate coursework in business/public or higher education
administration, organizational leadership/management and three years of related experience in
higher education or other complex organizational structure, OR a combination of relevant education and related work experience equivalent to a bachelor's degree and three years of experience.
• Proven effective attention to detail, data analysis and reporting, writing, and research skills.
• Ability to prioritize and follow through on multiple tasks while maintaining a high degree of accuracy and speed.
• Demonstrated effective analytical, critical appraisal, problem-solving, and organizational skills.
• Advanced Excel skills and experience with database applications.
• Ability to work effectively as part of a team.
• Proven effective interpersonal skills, conflict resolution, communication, and consultation skills.

Preferred Qualifications:
• Ellucian Banner experience.
• Public accounting work experience.
• Master's degree in business, data analytics, or related field.
• Seven years of combined financial management/system experience in a complex environment, preferably in higher education.

Special Instructions to Applicants:
The interview process will require completing a skills assessment to determine candidates’ proficiency in the software and skills needed to perform the position's essential functions. The information will be provided to selected candidates during the interview process.

Full-time, Exempt, Mon-Fri 7:30am - 4:30pm
Background Check Required

Washburn University is committed to providing an environment for individuals to pursue educational and employment opportunities free from discrimination and/or harassment. The University prohibits discrimination on the basis of race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Washburn University is committed to providing reasonable accommodations to applicants for employment. If you are an applicant who needs a reasonable accommodation to participate in the application or interview process, please email or call 785-670-1538 at least five (5) business days in advance of the date you need the requested accommodation.


 Washburn University

Washburn is a top-notch university in an urban setting where students are becoming their best selves.

Nestled in the heart of Topeka - the capital city with about 127 thousand residents - Washburn offers students from small towns a big-city feel, while providing students from major metropolitan areas a more manageable environment.

Washburn's beautiful campus - on 160 acres - is easy to navigate with state-of-the art facilities. Our Tech campus on Huntoon offers industry-standard programs leading to in-demand jobs. And with our low student/faculty ratio and small classes, you're going to get to know your professors. 

Internally, we're organized into five schools, the College of Arts & Sciences, the School of Applied Studies, the Business School, the School of Nursing, the School of Law and the Washburn Institute of Technology (Washburn Tech.)

Our mission is to provide opportunities for our students to realize their full potential; we can't do it without our dedicated faculty and staff. 

Washburn University employs more than one thousand faculty and staff on our campuses throughout Topeka. We strive to offer competitive wages, an excellent benefits program, supportive culture and healthy work/life balance. Washburn seeks to create an environment that reflects our core values: integrity, excellence, inclusion, accountability, respect, collaboration and innovation.

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