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Principal Accountant

About Oakton College :

For 50 years, Oakton College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Hybrid Work Schedules
Continuing Education
Great Benefits
Paid Winter Break
FRIDAYS OFF during the Summer


Job Description:

Basic Function and Responsibilities:

The Principal Accountant is responsible for maintaining accurate accounting records to assure compliance with accounting standards and established college policies and procedures. Analyzes accounting data and transactions as well as reconciles accounts. Reviews and enters invoices for payment in compliance with college procedures. Prepares state and federal regulatory filings. Assigned to a portfolio of grants to ensure compliance with fiscal grantor requirements and state and federal regulations. Assists with annual audit preparation.

Characteristic Duties and Responsibilities:
  • Review and analyze the accuracy and reliability of College's system-generated reports and financial data including expenditure, fund, appropriation, expense and revenue records in accordance with Generally Accepted Accounting Principles and college policies/procedures.
  • Create and record journal entries to ensure accurate financial records.
    Design and implement automated spreadsheets and other customized tools.
  • Reconcile the College's bank and general ledger accounts and monitor collateral.
  • Research, analyze, and correct exceptions and reconciling items.
  • File state and federal forms and make related payments.
  • Enter and review invoices for administrative approval, verify appropriate. ledger account coding, properly maintain W-9s. and verify budget availability in conformance with procedures.
  • Prepare fiscal reports monthly, quarterly, and annually both internally and for submission to funding agencies.
  • Prepare workpapers and make accounting adjustments for the annual financial audit, any additional audits or reviews, and periodic grant monitoring visits.
  • Work collaboratively with College Grants Department to prepare and send grantor reimbursement requests.
  • Monitor grant expenditures in compliance with federal uniform guidance and funder guidelines throughout the fiscal year.
  • Respond to employee and vendor inquiries.
  • Analyzes and recommends improvements, adaptations, or revisions to the accounting system and accompanying procedures.
  • Perform other job-related duties as assigned.

Requirements:

Qualifications and Working Conditions:
  • Bachelor's degree required in Accounting or a related field and/or equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
  • Minimum three years working knowledge of accounting and finance modules of an ERP software system (e.g. Ellucian Banner, PeopleSoft Workday, Hyperion etc..
  • Knowledge of accepted accounting practices, legal statutes, and policy and procedure affecting financial record keeping e.g. governmental or non- profit accounting principles, GFOA (Government Finance Officers Association) and federal grant regulations.
  • Ability to interpret and apply accounting theory, to plan and coordinate financial programs, to plan procedures and coordinate accounting operations, to interpret laws and regulations, and communicate effectively.
  • Intermediate to advanced Excel skills are required.
Physical Demands:

Light lifting up to 10 lbs. and light carrying up to 10 lbs. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending and stooping. Mobility to move from building to building on-Campus and to visit off-Campus entities. Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions.


Additional Information:

Supervision Received:

Functional supervision is received from the Senior Manager of Accounting. Administrative supervision is received from the Assistant Controller and Controller.

Supervision Exercised:

None

HOURS: Monday - Friday 8:15 am - 5:00 pm

SALARY: $58,295

Based on the needs of the college and with Administrator approval, some positions at the college may have hybrid schedule options available after 30 working days.

Out-of-State Employment Defined

Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.

Allowable States for Out-of-State Employment

All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.


Application Instructions:

For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.

Oakton College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

Oakton is accessible by public transportation.

URL: www.oakton.edu

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