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Administrative Coordinator

Brown University
Providence, Rhode Island, United States
Salary Not Specified
Date posted
Jun 13, 2024

Job Details

Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Job Description:

The Administrative Coordinator for the Center on the Biology of Aging provides high-level administrative and operational support to the Director and its faculty including complex project management, laboratory research support, instructional and professional activity support, and event planning. This person will serve as the lead contact representing the Center, which includes over 30 faculty across Brown University departments and to VIP guest speakers including rising star scientists the Center wants to recruit. Duties include processing orders for Center faculty laboratories, event planning, developing and maintaining the Center’s website, maintaining publication data bases, scheduling and planning travel arrangements, monitoring of account budgets, reconciliation of ledgers, invoices and purchase orders, processing of invoices and expense reports, course support, manage listserv/Center on the Biology of Aging email, takes meeting minutes, manage director’s calendar, and other administrative and operational support duties. This person may also be asked to assist in ad-hoc projects as needed, including backup for departmental events.

Job Qualifications:

Education and Experience:
  • Required: Bachelor’s degree and 1-2 years administrative support experience, preferable in an educational environment, or equivalent combination of education and experience.
  • Previous Workday experience is a plus.
Job Competencies:
  • Possesses a willingness and ability to support a diverse and inclusive campus community.
  • Strong computer skills including Word Processing, Financial Programs, database management and web- based applications.
  • Excellent written and communication skills
  • Ability to think independently and creatively
  • Ability to handle multiple deadlines and projects
  • Strong interpersonal skills
  • Must be detailed oriented
Criminal background and education check required.

This position is not eligible for visa sponsorship from Brown University.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here .

Recruiting Start Date:


Job Posting Title:

Administrative Coordinator


Department of Molecular Biology, Cell Biology and Biochemistry


Grade 8

Worker Type:


Worker Sub-Type:


Time Type:

Full time

Scheduled Weekly Hours:


Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.


Brown University

Founded in 1764, Brown is a nonprofit leading research university, home to world-renowned faculty, and also an innovative educational institution where the curiosity, creativity and intellectual joy of students drives academic excellence.

The spirit of the undergraduate Open Curriculum infuses every aspect of the University. Brown is a place where rigorous scholarship, complex problem-solving and service to the public good are defined by intense collaboration, intellectual discovery and working in ways that transcend traditional boundaries. As a private, nonprofit institution, the University advances its mission through support from a community invested in Brown's commitment to advance knowledge and make a positive difference locally and globally.

Brown is a leading research university, where stellar faculty and student researchers deploy deep content knowledge to generate new discoveries on those issues and many more. What sets their work apart? Collectively, Brown's researchers are driven by the idea that their work will have a positive impact in the world.

Brown students and faculty are tackling the nation’s opioid crisis. Planning the next Mars landing site. Uncovering the locations of ancient civilizations. Advising world leaders on new political models. Exploring new frontiers in multimedia arts. In each of their intellectual endeavors, our scholars and researchers are uncommonly driven by the belief that their work must — and will — have an impact in their communities, in society and the world.

We are a learning community grounded in a commitment of respect for the diversity of viewpoints that is fundamentally essential to intellectual discovery. We encourage the right of all individuals to express ideas and perspectives — and we embrace the value of vigorous debate in pursuit of knowledge.

Providence, Rhode Island — Brown's home for more than two and a half centuries — is a vibrant place to live, work and study, a stimulating hub for innovation, and a city rich in cultural diversity. 

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