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Administrative Coordinator

Brown University
Providence, Rhode Island, United States
Salary Not Specified
Date posted
Jun 13, 2024

Job Details

Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Job Description:

The Department of Economics and Brown University’s Global Linkages Hub (GLH) is seeking applicants for an administrative coordinator. This position is responsible for providing day-to-day administrative and operational services for Sebnem Kalemli-Ozcan’s Global Linkages Hub and for Professor John Friedman’s research projects/research teams. The administrative coordinator contributes to financial and operational support for events, processing reimbursement payments, tracking event expenses, and meeting budget targets. The incumbent will manage the calendars and travel arrangements of both PIs. Additionally, they will proactively monitor faculty members’ research grant and gift portfolios. They are responsible for serving as a central liaison between the PIs and constituents they interact with, both internal and external of Brown. The incumbent will work closely with the PIs in organizing events and conferences when needed.

Other responsibilities and tasks include updating websites and social media pages course organization, assisting visitors, overseeing internal room bookings, providing backup administration, answering general inquiries, and inputting maintenance requests and tracking them.

The incumbent actively maintains knowledge of relevant University policies, institute guidelines, and technical systems to fulfill their responsibilities.

This position is full-time, 80% grant funded and is for one year and may be eligible for renewal, based on satisfactory work performance and dependent upon funding.

Education and Experience:
  • Associate's degree with minimum of 3 years of related administrative experience or equivalent combination of education and experience.
  • Experience in a University or not-for-profit environment is preferred.
  • Excellent administrative and organizational skills.
  • Strong communication skills, both verbal and written; ability to proofread and detail-oriented; prompt and courteous response to emails and telephone calls.
  • Proficiency in, ability, and willingness to learn, Adobe, Microsoft, and Google application suites and other systems.
  • Knowledge of updating and maintaining websites and social media platforms or a willingness to learn.
  • Experience in processing and tracking financial transactions, desirable.
  • Customer-focused, customer service oriented.
  • Initiative and ability to work independently and as a member of a team.
  • Ability to think and act independently, and handle competing priorities and changing priorities.
  • Dependability, reliability, and consistent ability to produce high quantity and quality of work.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
Why Brown?

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance ; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Applicants must submit a cover letter and CV/resume.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here .

Recruiting Start Date:


Job Posting Title:

Administrative Coordinator


Department of Economics


Grade 8

Worker Type:


Worker Sub-Type:

Fixed Term (Fixed Term)

Time Type:

Full time

Scheduled Weekly Hours:


Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.


 Brown University

Founded in 1764, Brown is a nonprofit leading research university, home to world-renowned faculty, and also an innovative educational institution where the curiosity, creativity and intellectual joy of students drives academic excellence.

The spirit of the undergraduate Open Curriculum infuses every aspect of the University. Brown is a place where rigorous scholarship, complex problem-solving and service to the public good are defined by intense collaboration, intellectual discovery and working in ways that transcend traditional boundaries. As a private, nonprofit institution, the University advances its mission through support from a community invested in Brown's commitment to advance knowledge and make a positive difference locally and globally.

Brown is a leading research university, where stellar faculty and student researchers deploy deep content knowledge to generate new discoveries on those issues and many more. What sets their work apart? Collectively, Brown's researchers are driven by the idea that their work will have a positive impact in the world.

Brown students and faculty are tackling the nation’s opioid crisis. Planning the next Mars landing site. Uncovering the locations of ancient civilizations. Advising world leaders on new political models. Exploring new frontiers in multimedia arts. In each of their intellectual endeavors, our scholars and researchers are uncommonly driven by the belief that their work must — and will — have an impact in their communities, in society and the world.

We are a learning community grounded in a commitment of respect for the diversity of viewpoints that is fundamentally essential to intellectual discovery. We encourage the right of all individuals to express ideas and perspectives — and we embrace the value of vigorous debate in pursuit of knowledge.

Providence, Rhode Island — Brown's home for more than two and a half centuries — is a vibrant place to live, work and study, a stimulating hub for innovation, and a city rich in cultural diversity. 

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