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Annual Giving Coordinator

About Oakton College :

For 50 years, Oakton College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Hybrid Work Schedules
Continuing Education
Great Benefits
Paid Winter Break
FRIDAYS OFF during the Summer

Job Description:

Basic Function and Responsibilities:

The Annual Giving Coordinator is responsible for planning, organizing, and implementing a comprehensive and integrated annual giving program on behalf of the Oakton College Education Foundation. Provide an Annual Giving program tod allow the College to fulfill and communicate its mission and to form donor relations and allow donors to express their loyalty. This person will advise on strategy for and lead execution of annual giving fundraising efforts including direct mail, digital solicitations, events, and stewardship activities.

Characteristic Duties and Responsibilities:
  • Advise on and execute an annual giving plan to acquire, retain, and upgrade donors, leveraging various solicitation channels including direct mail, email campaigns, online giving, crowdfunding, and special events.
  • Manage and implement strategies for annual campaigns, including Employee Giving.
  • Collaborate with the Educational Foundation team to identify and segment donor prospects, tailoring solicitation strategies to effectively engage different donor constituencies.
  • Manage and execute Foundation special events, including identification of event purpose, goals, budget, sponsorship levels and acquisition, promotion, logistics, day-of-event program, and follow up. Assign and manage functional support activities to colleagues in the Advancement Department as needed.
  • Utilize data analytics and reporting tools to track and evaluate the effectiveness of annual giving efforts, monitor key performance metrics, analyze trends, and make data-driven recommendations for optimization. Monitor and evaluate the effectiveness of annual giving initiatives.
  • Collaborate with marketing and communications colleagues to develop compelling messaging and collateral materials to that effectively convey the impact of philanthropic support on student success and institutional excellence. Includes communication and materials for fundraising and engagement efforts, such as the Annual Report, newsletters, donors and prospect electronic and print appeals, social media, and website content.
  • Maintain accurate records of donor contact information, engagement activities, and communications preferences using the Educational Foundation's database or CRM system.
  • Stay informed about trends and best practices in annual giving and higher education advancement, continually seeking opportunities to enhance annual giving efforts.
  • Attend Foundation Quarterly Meetings, identified committee meetings, and special events.
  • Perform other job-related duties as assigned.


Qualifications and Working Conditions:
  • A Bachelor's degree in Business, Communications, Marketing, Philanthropy, or related required or equivalent combination of education and experience is required.
  • Three (3) years of demonstrated success in annual giving fundraising.
  • A high level of interpersonal and communication skills and the ability to deliver services in a fast-paced and customer-service focused environment is required. A proven track record of meeting achieving goals and deliverables.
  • Proficient project management skills with the ability to plan, prioritize, and execute multiple initiatives simultaneously within established timelines.
  • Excellent communication skills-the ability to actively listen, adapt to the audience, offer and take feedback, be empathic and respectful. Proficient in persuasive writing, public speaking, and interpersonal skills. Must have an expert level of writing skill.
  • Advanced word processing, intermediate spreadsheet application and beginning presentation application skills required. Experience with utilizing Google suite of applications and Adobe Pro.
  • Proficiency in data analysis and utilization of data from databases. Experience using fundraising software and CRM systems (e.g., Raiser's Edge, Salesforce). Ability to access, analyze, and report on data.
  • Ability to work independently as well as collaboratively in a team-oriented environment, fostering a culture of collaboration, innovation, and excellence.
  • Ability to work evenings and weekends as needed and travel between campuses and to off campus events.
Preferred Qualifications:
  • Three (3) years of demonstrated success in annual giving fundraising in a higher education or nonprofit setting.
  • Advanced word processing using Microsoft Word, intermediate spreadsheet application using Microsoft Excel, and beginning presentation application using Microsoft PowerPoint skills.
Physical Demands and Working Conditions:

Light lifting up to 10 lbs. and light carrying up to 10 lbs. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending and stooping. Mobility to move from building to building on-Campus and to visit off-Campus entities. Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions

Additional Information:

Supervision Received:

Administrative supervision is received from the Director of Major and Planned Giving.

Supervision Exercised:

Functional supervision is exercised over student workers, interns, and vendors/consultants as appropriate.

Based on the needs of the college and with Administrator approval, some positions at the college may have hybrid schedule options available after 30 working days.

HOURS: Monday - Friday 8:15 am - 5:00 pm -Ability to work evenings and weekends as needed and travel between campuses and to off campus events.

SALARY: $54,181

Out-of-State Employment Defined

Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.

Allowable States for Out-of-State Employment

All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.

Application Instructions:

For further details, visit our website at and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.

Oakton College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

Oakton is accessible by public transportation.


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