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Academic Application Administrator


Minimum $55,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $55,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( ).

SMPH Academic Staff Benefits flyer: ( )

Job Summary:

The School of Medicine and Public Health's (SMPH) Office of Informatics and Information Technology is excited to be adding a new Academic Application Administrator to our Education & Training Technology team! This position will primarily focus on the implementation and support of a new application designed to facilitate scheduling, curriculum mapping, learner assessments and the data and analytics from a variety of academic technologies for our Academic Affairs units starting with our Medical Education program.

The Education & Training Technology team provides consultation and support to a variety of academic technologies and applications to the programs within Academic Affairs programs to include: Medical Education, Physical Therapy, Physician Assistant, Public Health and Genetic Counseling.

Ideal candidates will have a willingness to learn and work in a fast-paced, target-driven environment, an ability to work independently and part of a team, be highly organized to ensure deadlines are met and show excitement for establishing a new application here at the school!

The Academic Application Administrator will report to the Director of Education & Training Technology under the division of Informatics and Information Technology. This project position has the potential to turn into a renewable position.

Responsibilities: Recommends, designs, troubleshoots, and maintains applications to support the business operations of the institution
  • 5% Troubleshoots hardware, software, and system problems
  • 5% Coordinates system-wide updates and installs upgrades and patches
  • 10% Recommends application enhancements or changes that may involve custom design, optional, and third party products
  • 15% Creates and updates access permissions and maintains user accounts to maintain application security through user profile management
  • 20% Monitors and maintains performance metrics for application features and recommends and takes corrective/preventive actions
  • 25% Participates in the design, development, and implementation of test and production objects. Defines user requirements and performs configuration, change management, and testing activities
  • 10% Maintains accuracy and integrity of all data entered into academic applications
  • 10% Provides customer support to academic applications
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree


- One year professional experience working within higher education or a clinical education setting
- Demonstrated ability to learn new things through self-study, training, and hands-on learning
- Proven ability to work independently and as part of a team
- High level attention to detail
- Professional and self-motivated with an interest in supporting educational applications and technologies

- One year experience supporting and/or facilitating the use of educational applications/technologies
- One year experience entering and working with sensitive data
- One year experience demonstrating effective technical problem solving skills

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Terminal, 24 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.


Cody Roekle
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Application Administrator I(IT090)


A53-MEDICAL SCHOOL/Informatics and IT

Employment Class:

Academic Staff-Terminal

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

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