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Executive Director of Sponsored Programs (Reg FT)

Community College of Allegheny County
Pennsylvania, United States
Salary Not specified
Date posted
Jun 13, 2024

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Executive Director of Sponsored Programs (Reg FT)

Position Title: Executive Director of Sponsored Programs (Reg FT)

Department: Specialized Grants

Campus: Office of College Services

Additional Information: This position will remain open until filled. However, in order to ensure consideration for an interview, please submit your completed application, cover letter and resume by no later than July 3, 2024. The College cannot guarantee that application materials received after this date will be considered or reviewed.

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.

Remote Work Option: Hybrid

Work Hours (for hourly positions):

Salary Grade: Admin 18 - $78,494

Job Category: Administrators

Employment Type: Regular Full-Time

Job Slot: 5308

Job Open Date: 6/13/2024

Job Close Date: Open until filled

General Summary: Identifies and assesses sponsored programs opportunities; Participates in drafting, revising, and reviewing grant proposals; Manages and participates in proposal development and effective administration of funded projects; Provides comprehensive oversight for all pre- and post-award management of sponsored programs and sponsored research activities.

Requirements: Master's degree in a related field and four years of experience developing and administering sponsored programs (hereinafter inclusive of grants, contracts and cooperative agreement) or bachelor's degree in a related field with 6 years of experience is required. Previous experience in both writing and assessing the quality of sponsored programs. Strong facilitation, analytical, organizational, and communication skills are required. Ability to garner cooperation and compliance. Must have proven supervisory, leadership, budgeting, writing, and planning skills. Diplomacy and experience with project management required, preferably in a higher education setting. This position may be eligible for a hybrid work schedule as permitted by the College.


1. Leads, trains, and manages staff in the Office of Sponsored Programs

2. Supervises grants and other sponsored programs activities and maintains departmental budget.

3. Identifies public funding opportunities, and works closely with the CCAC Educational Foundation to determine private funding opportunities available to the College; informs appropriate CCAC stakeholders of opportunities for potential sponsored programs.

4. Researches, prepares, and writes proposals for sponsored programs.

5. Participates in the negotiation/navigation of complex contractual and compliance issues that arise from sponsored programs and sponsored program proposals and agreements.

6. Coordinates institutional adherence to the Federal Office of Management & Budget (OMB) Uniform Guidance Regulations and related matters to ensure reporting and regulatory compliance for programs and projects; interprets prospective funding agencies guidelines regarding appropriate sponsored programs administration.

7. Monitors the development and implementation of grant applications and proposals as well as the operation of all sponsored programs funded projects.

8. Develops and implements recommendations for improvements to processes and operations.

9. Identifies sponsored programs-related fiscal and legislative issues.

10. Coordinates the implementation of administrative procedures for newly funded initiatives.

11. Coordinates system-wide training for college staff and faculty on sponsored programs development and management.

12. Serves as CCAC's principal point of contact for matters related to publicly-funded grants.

13. Performs other duties as required or as assigned.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.

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