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Office Coordinator

Employer
Syracuse University
Location
New York, United States
Salary
Salary Not specified
Date posted
Jun 13, 2024

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Office Coordinator

Job #: 040972
Location Syracuse, NY
Pay Range: $17.00 - $23.37 per hour
Hours: Standard University business hours:

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Please note this position is 20 hours per week. Hours may vary based on operational needs.
Job Type: Part-time

Job Description:
The Office Coordinator provides comprehensive administrative support to the Executive Director in managing the operations of three units including the Office of Cultural Engagement for the Hispanic Community (OCE), La Casita Cultural Center, and Punto de Contacto/Point of Contact (POC). This role requires exceptional organizational skills, attention to detail, and the ability to multitask in a dynamic and culturally diverse environment. The Office Coordinator duties include general administrative tasks: organizing calendars, schedules, meetings, handling internal communications, compliance with policies and procedures, also supporting programs and initiatives that promote co-curricular development and student engagement, and the production of cultural events and community-based programs.

Qualifications:
  • Bachelor’s or Associate degree or equivalent experience in office administration, management, or a related field.
  • Minimum of 1-2 years of administrative experience, preferably in a non-profit, cultural, or educational setting.


Job Specific Qualifications:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management and social media platforms.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills, with attention to detail.
  • Ability to work independently and collaboratively in a multicultural environment.
  • Fluency in Spanish is highly desirable.
  • Familiarity with non-profit, cultural, or educational settings is preferred, as it will enhance the candidate’s capacity to contribute to the organization’s mission of fostering diverse and inclusive community engagement initiatives. The candidate should also have a strong commitment to the values of diversity, equity, and inclusion.


Responsibilities:
Communications:
- Maintain/update websites and social media platforms for La Casita, and POC.
- Assist in the creation and distribution of newsletters, flyers, and other promotional materials.

Administrative Support:
- Manage calendars, schedule meetings, and coordinate travel arrangements for visiting artists, guest speakers, etc.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain accurate and organized records, files, and databases.
- Handle incoming calls, emails, and inquiries, directing them to appropriate staff as needed.

Event Coordination:
- Assist in planning, organizing, and executing events, workshops, and cultural programs hosted by OCE, La Casita, and POC.
- Coordinate logistics, including venue arrangements, catering, transportation, and promotional materials.
- Support event registration, attendance tracking, and post-event evaluations.

Office Management:
- Oversee the day-to-day operations of the office including the ordering of office supplies, equipment, and materials.
- Coordinate maintenance and repair services for office facilities and equipment including IT services.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/104994

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.



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