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Exhibition Coordinator

Syracuse University
New York, United States
Salary Not specified
Date posted
Jun 13, 2024

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Position Type
Faculty Positions, Arts, Art History
Employment Level
Employment Type
Full Time

Exhibition Coordinator

Job #: 040968
Location Syracuse, NY
Pay Range: $20.60 - $26.44 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
Light Work/Community Darkrooms, a nationally recognized, artist-run photography and digital imaging center at Syracuse University, seeks a full-time Exhibitions Coordinator.

The Exhibitions Coordinator works closely with curators and artists to prepare and install all exhibitions and to manage Light Work's permanent collection, and an online collection database. We are looking for a skilled art handler with experience in all phases of gallery preparation and installation and familiarity with collection management who can work independently and as part of a dynamic team. Successful candidates will be detail-oriented, have an excellent sense of physical design, and have a passion for fine art photography. Candidate should have a Bachelors degree in Fine Art, Photography, Art Education, or Art History and/or equivalent experience in Arts Administration. Candidates should also have demonstrated experience preparing and installing art exhibitions, and computer skills including proficiency in Microsoft Word, Photoshop, and InDesign.

  • Bachelors degree in Fine Art, Photography, Art Education or Art History and/or equivalent experience in Arts Administration required.

Job Specific Qualifications:
  • Participating effectively as a member of a cross-functional team and establishing and maintaining effective working relationships with Light Work staff, volunteers, the general public, as well as representatives from other organizations.
  • Working independently, with ability to lift and move heavy objects as required.

  • Coordinating and installing 12-15 major exhibitions per year in four different locations on campus and scheduling related lectures or events.
  • Packing, unpacking, and shipping art work and keeping related supplies on hand.
  • Training and managing a staff of work study students and interns to assist in installations and provide support to the administrative staff.
  • Preparing and installing labels and didactic wall text.
  • Coordinating and scheduling the painting of gallery walls, electrical repairs, and other facility requirements.
  • Preparing, matting, framing, and shipping of limited edition prints and signed books for Light Work’s Subscription Program.
  • Maintaining Light Work’s cross platform web store with inventory tracking.
  • Management and customers / customer service request related to Print Program / Online ship.
  • Add new products/sync with WooCommerce.
  • Process CS/post card mailing lists.
  • Run various reports as needed .
  • Create mail merge for letters, labels, etc.
  • Update addresses, find and merge duplicate contacts.
  • Verify that orders have synced accurately from WooCommerce.
  • Enter/process paper orders (Ebsco, subscription brochures).
  • Monitor for errors in order processing, dashboard report totals.
  • Add grant winners/AIRs (mark as winner, add membership).
  • Update source code for AIR¿s after collection donation.
  • Overseeing the Light Work Collection of over 3,000 photographs, including loans to institutions and accessioning 50-75 new acquisitions annually.
  • Managing the online Light Work Collection database information.
  • Organizing the Light Work Collection storage spaces, keeping records of temperature and relative humidity to ensure optimal storage.
  • Providing administrative support to the Director and Associate Director.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.


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