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Administrative Assistant - Academic Foundations, Essentials and Gateways Pathway

Employer
Portland Community College
Location
Portland, Oregon, United States
Salary
Salary Not Specified
Date posted
Jun 13, 2024
Administrative Assistant - Academic Foundations, Essentials and Gateways Pathway

Requisition ID
req2203

Department
A.F.E.G. Pathway Admin

Campus
Southeast Campus

Employment Type
Classified-Full Time

Best Consideration Date
Closes June 20, 2024

Position Summary

Portland Community College’s Academic and Career Pathways Division seeks an Administrative Assistant (AA) for the Academic Foundations, Essentials and Gateways (AFEG) Pathway. Administrative competence is important, but more important is an enthusiasm and interest for providing an exceptional service experience to PCC students, partners and internal stakeholders.

The Academic Foundations, Essentials and Gateways Pathway welcomes students from diverse backgrounds and abilities to study and develop their knowledge and skills in many lower division transfer programs (psychology, health, sociology, etc.).as well as certain career and technical education programs (early childhood education, human services, addictions counseling.

The Administrative Assistant works directly with the AFEG Pathway Dean and team to enhance the student learning experience. The Assistant provides a broad range of support functions requiring judgment and discretion, and liaises with a variety of internal and external stakeholders to perform an array of administrative duties including purchasing, reporting and project management. The Administrative Assistant works well both independently and as part of a team, responding to a variety of situations and providing direction and/or assistance in resolving issues that may be sensitive and confidential. Remote work and extensive use of technological resources is critical.

Administrative competence is important, but more important is an enthusiasm and interest for providing an exceptional service experience to PCC students, partners and internal stakeholders.

See the classification description for additional information: https://www.pcc.edu/hr/employment/classified-jobs/adminasst/

Candidate Profile

These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.
  • Experience creating and maintaining a welcoming and inclusive environment for all people; commitment to diversity, equity, and inclusion in higher education is a priority; sensitive to identity, language proficiency and cultural backgrounds of community college students, faculty, staff, and administrators.
  • Language proficiency in addition to English resourcefulness and tact in public contacts.
  • Demonstrated ability to develop and maintain good working relationships with employees at all levels
  • Demonstrated competency in communicating effectively, both orally and in writing;
  • Use computer applications at an advanced level including Microsoft and Google applications, Banner, and internal data management, and advanced proficiency utilizing a variety of technical modalities, video conferencing/virtual meeting platforms, and other data management systems.
  • Experience developing, tracking, and monitoring budgetary expenditures and other fiscal reporting needs.
  • Demonstrated ability to perform a variety of independent research, analysis activities and present findings to advance strategic priorities, utilizing charts, graphs and multimedia as needed.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Experience, serving as a direct point of contact of direct administrative and stakeholders,and liaison with other offices, individuals, and external institutions and agencies on a range of issues.
Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

Training and experience equivalent to a high school diploma or GED®.

Five years of responsible administrative support experience (college or business school training may be substituted for up to two years of the experience requirement).

Other combinations of experience, education and training that would provide the required knowledge, skills and abilities will be considered.

Position Grade
20

Starting Salary Expectations
The first two steps of the range are: $53,870 to $55,484 per year. Higher salary placement may be available based on qualifications, experience and internal equity.

Position Grade Salary Range
$53870 to $86443 Annual Salary

FTE
1

PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).

Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
- 8 hours of sick leave per month
- 24 hours of additional personal leave days per year - 12 Paid holidays

For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits




View a complete list of PCC benefits .



Working Conditions and Physical Requirements
Incumbents typically work in an office setting but may be assigned other duties such as transporting office supplies and equipment. Duties typically involve managing multiple priorities, handling interruptions, deadlines and other work pressures. Some positions may involve limited local travel.

Background Check Required
Yes

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:
  • Veterans: DD214
  • Disabled Veterans: DD214 and Letter from the Department of VA
Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.

Notice of the Availability of the Annual Security Report:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.

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