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Program Administrative Specialist

Employer
Bowie State University
Location
Bowie, Maryland, United States
Salary
Salary Not Specified
Date posted
Jun 11, 2024
Posting Details

Job Specification Information

Job Posting Number

S443NE

Position Title

Program Administrative Specialist

Class Title

Staff

Regular or Contingent II

Regular (PIN)

Desired Start Date

FLSA

Non-Exempt

Grade/Range

$55,000 - $65,000

Open Date

06/11/2024

Close Date

06/25/2024

Open Until Filled

No

Duties and Responsibilities
  • Oversees office operations, ensures office equipment materials and space are used efficiently and effectively.
  • Researches, analyzes and summaries information and source materials for report independently and communicates findings orally and in writing.
  • Receives and screens telephone calls, email and visitors.
  • Handles technological issues related to the office and lab equipment.
  • Remains current with and maximizes the use of technology for efficient processing and generation of reports.
  • Assists chairperson with the hiring process for faculty. Assists chairperson with class schedules and assignments each semester, creates Adjunct and Contingent I contracts.
  • Helps maintain/manage departmental budget and departmental ordering.
  • Analyzes, summarizes, and communicates this information to appropriate officials.
  • Assists in the preparation of final reports, recommendations, and other information resources for the improvements of business processes and office workflow.
  • Manages flow of documents to and from the office, including opening internal/external mail, requisitions, and other critical business documents.
  • Sets priorities and monitors the progress of administrative assignments and projects.
  • Responds to questions from departmental and external personnel.
  • Maintains complex and sensitive filing systems.
  • Anticipates needs and gathers information as each situation requires calendar management.
  • Prioritizes multiple projects.
  • Follows up on ongoing matter and meets deadlines.
  • Ensures that all action items for the Department are completed.
  • Performs other duties as assigned.
Minimum Qualifications

These are the job duties for required of the position

Education

A Bachelor’s degree required. Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education.

Experience

Minimum two (2) years of administrative staff work required. Additional related experience in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for experience requirement.

Knowledge Skills and Abilities
  • Ability to maintain confidential information.
  • Detail oriented, highly organized with natural aptitude to thrive in a fast-paced environment.
  • Conducts him/herself in a professional manner at all times.
  • Excellent written and verbal communication skills.
  • Proactive in communication to teammates and supervisors.
  • Effective in a fast-paced environment. Excellent customer service skills. Ability to work independently.
  • Proficiency in Microsoft Word, Excel, Publisher, PowerPoint, PeopleSoft, Instagram, Adobe required.
  • Must have excellent oral and written communication and interpersonal skills.
  • Comprehensive knowledge of and skilled in maintaining confidentiality of information and handling sensitive matters with discretion and tact.
  • Ability to project a professional and positive image.
  • Ability to interact with students, faculty, staff and visitors in a courteous and efficient manner.
  • Ability to plan, organize, execute complicated and continuing assignments without instruction.
Conditions of Employment

Please be advised, COVID -19 vaccinations are encouraged but not required for faculty and staff to be employed at Bowie State University. This protocol is subject to change.

Other

Bowie State University offers an excellent benefits package! This includes tuition remission including eligible dependents; choice of medical/vision plans, Carefirst BC/BS, United Health Care and Kaiser plans, dental, prescription, and life insurance, training and development, EAP ; and as eligible generous leave package including sick/bereavement, annual, personal; and winter and spring breaks.

Posting Detail Information

Special Instructions to Applicant

Quick Link for Internal Postings

https://bowiestate.peopleadmin.com/postings/3807

Pass Message

Fail Message

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Letter of Reference 1
Optional Documents
  1. Letter of Reference 2
  2. Letter of Reference 3
  3. Unofficial Transcripts
  4. Other Document


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