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Administrative Coordinator

Employer
Auburn University
Location
Auburn, Alabama, United States
Salary
Salary Not Specified
Date posted
Jun 11, 2024


Position Details

Position Information

Requisition Number
S3695P

Home Org Name
Graduate Outreach Program (Orgn: 129731)

Division Name
Samuel Ginn Col of Engineering

Position Title
Administrative Coordinator

Job Class Code
AA14

Appointment Status
Full-time

Part-time FTE

Limited Term
No

Limited Term Length

Job Summary

The Samuel Ginn College of Engineering’s Graduate On-line Program is seeking candidates for the position of Administrative Coordinator . The position will be responsible for collaborating with all staff to support academic programs for the Graduate Online Program through high-level administrative program support responsibilities.

This position will play an integral part in our office’s daily operations. This staff member will ensure the office is providing a high quality of customer service to visitors, ensure correct information is distributed to students, and ensure materials are distributed to stakeholders in a timely manner.

Formal AU Title: Academic Services Administrator

Reasons you’ll love being a part of The Samuel Ginn College of Engineering Graduate On-line Team:
  • Job Satisfaction! Be a part of life-changing work!
  • Collaborative work environment.
  • Competitive retirement plan and benefits.
  • Generous leave (including two weeks off during the holidays!)
  • Fun & diverse work environment. Every day is different!
  • Opportunity for professional growth and continual learning and engagement!
  • Auburn University tuition assistance for yourself and dependents.
  • Supportive leadership & peers. The College of Engineering team supports you and your work!
About Auburn : At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Why employees choose Auburn : Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment : Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions
  • Collaborates with administrative support and financial/budget staff to provide consistent and organized business and operational support to internal and external customers within the Engineering Online and Engineering Professional Development areas.
  • Grant writing will be an integral part of the essential functions. The candidate will need to identify, research, and apply for grants applicable to Engineering Online/higher education.
  • Maintain employee professional records.
  • Collaborate with EOL and EPD administrators to provide administrative support for conferences and events.
  • Collaborates with EPD administrator and EOL colleagues to identify and apply for grants specifically related to higher education and engineering.
  • Coordinate the initial and follow-up responses for our third-party system for student recruitment.
  • Oversees the coordination and administration of the department’s information technology and communications needs (desktop, mobile, and telecom systems), miscellaneous building services, property, surplus, and risk management insurance services, conference room and department automobile reservations and maintenance, key access control; purchasing and procurement activities including purchasing supplies, printed materials, and office equipment; maintaining supply inventories, renewing individual and departmental subscriptions, and preparing vendor and travel vouchers.
  • Works with department leadership team and the budget office, supports the development, coordination, tracking, monitoring, and analyzing of the department’s or division’s budget; processes department’s financial transactions daily to include processing invoices, purchase requisitions, error corrections, travel vouchers, budget change orders, direct charges, and journal vouchers; prepares and disseminates business and financial reports; reconciles purchasing cards and administers professional service contracts.
  • Coordinates, prepares correspondences, schedule meetings and maintaining calendars, assist callers and/or customers regarding departmental policies and procedures, make travel arrangements, prepare agendas and meeting minutes, and research issues and concerns.
  • Coordinates and tracks the flow of information, documents, and tasks between the department head and departmental managers and directors to ensure tasks and deadlines are achieved. Provides guidance to and assists departmental staff regarding administrative and financial policies, procedures, processes, and services. Recommends improvements to departmental administrative and financial process.
Minimum Qualifications

Minimum Qualifications

Education and Experience:
Bachelor’s Degree from an accredited university with 3 years of experience in administrative and financial support services.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Ability to work in a diverse population; Ability to multi task; Superior interpersonal and teamwork skills; excellent written and oral communication skills; well-developed organizational skills; computer and online application skills; strong customer service orientation; ability to assume responsibility, take initiative, and work independently and in teams; Demonstrated ability to build relationships with different contingencies including faculty, students, managers, employers.
Excellent organizational and time management skills; Ability to work independently to accomplish assigned goals in a timely manner and ability to work with detailed information with attention to accuracy.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Experience working in Higher Education
Experience in Banner and Kronos, Canvas

Posting Detail Information

Salary Range
$37,900 - $56,900

Job Category
Administrative

Working Hours if Non-Traditional

City position is located in:
Auburn

State position is located:
Alabama

List any hazardous conditions or physical demands required by this position

Posting Date
06/11/2024

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

provide 3 references

Quick Link for Internal Postings
https://www.auemployment.com/postings/45885
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
    • LinkedIn
    • AcademicKeys
    • The Chronicle of Higher Education
    • DiversityJobs
    • HigherEdJobs
    • HERC (Higher Education Recruitment Consortium)
    • Indeed
    • RecruitMilitary
    • The Tuskegee News
    • Professional organization or journal
    • Veterans Assistance Services
    • Disability Assistance Services
    • State Employment Service
    • Social Media
    • AU Job Bulletin
    • Notified by an Auburn employee
    • College or university Career Services
    • I went to the AU Employment Website directly (www.auemployment.com)
    • Other
  2. * Please select the answer that best describes your current employment relationship with Auburn University:
    • Current full-time Auburn or AUM employee within probationary period
    • Current full-time Auburn or AUM employee outside of probationary period
    • Current part-time Auburn or AUM employee
    • Not an Auburn or AUM employee
  3. * Do you have a Bachelor's Degree or higher from an accredited university with 3 years of experience in administrative and financial support services?
    • Yes
    • No


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