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Program Specialist



University of Maryland, Baltimore (UMB) School of Pharmacy (SOP) is currently seeking a Program Specialist to join the Dean’s Administration. The selected candidate will report to the Dean’s Office Operations Specialist and provide program and administrative support to the Office of Pharmapreneurship and Dean’s Office.

The Office of Pharmapreneurship supports all Pharmapreneurship activities for students, staff, and faculty within the School. We employ the term Pharmapreneurism to describe our pharmacy entrepreneurs across the fields of practice, sciences, health outcomes research and pharmaceutical sciences. Pharmapreneurism is an exclusive brand of the University of Maryland School of Pharmacy to describe the school’s commitment to supporting and best position faculty, staff, and students to achieve their career aspirations by pursuing innovation and entrepreneurship activities to address our nation’s health care challenges.

The Dean’s Office is the administrative center for the school. The Program Specialist will interface with individuals at all levels and will be responsible for a variety of administrative tasks, professional relationships, and confidential information.

Established in 1841, the University of Maryland School of Pharmacy (UMSOP) is the fourth oldest school of pharmacy in the United States. As a leader in pharmacy education, scientific discovery, patient care, and community engagement; the school conducts cutting-edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.

BENEFITS:

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is Ranked Among the Best Employers for Diversity by Forbes 2022 & 2023.

UMB CORE VALUES:

Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery

COMMITMENT to DIVERSITY

We believe every person brings with them unique strengths, experiences, and perspectives and we value these differences. One of our best opportunities to deliver a workplace that is diverse, inclusive, and focused on equality is to hire candidates who share these values.

The successful candidate for this position will be able to describe and demonstrate their commitment to diversity, equity, and inclusiveness as well as how they contribute to a respectful, positive workplace.



PRIMARY DUTIES:
  • Assist in the management of all programmatic and administrative activities within the Office of Pharmapreneurship including the Pharmapreneurs’ Farm space.
  • Contribute to multiple projects on behalf of the Endowed Chair for the Office of Pharmapreneurship. Work with pre-award and development staff to identify potential funding sources for specifically identified projects.
  • Develop and schedule program work plan in accordance with specifications and funding limitations in order to shape the program. Oversee daily operations, organized program activities, and set priorities.
  • Prepare and maintain reports for management. Adhere to timelines and due dates.
  • Attend school and campus meetings, i.e., Advisory Board Meetings.
  • Assist in conceptualization, development, and preparation of written products such as training programs/materials, website content, social media, email marketing, traditional advertising, final progress reports and promotional materials. Work closely with marketing teams to maximize event visibility and attendance.
  • Develop and maintain the Office of Pharmapreneurship website, files, and listings.
  • Support and assist faculty, staff, and students on Pharmaprenreurship activities and proposals.
  • Document and maintain a catalog of all activities, ventures, successes, and accomplishments in an ideal database format.
  • Assist in evaluating program effectiveness to develop improved methods; devise evaluation methodology and implements; analyze results and recommend and/or take appropriate action. Has the authority to formulate, affect, interpret, or implement policies or procedures to ensure effective operation of the program.
  • Assist with managing marketing campaign with external marketing firm.
  • Develop and facilitate workshops, meetings or conferences, coordinate logistics, scheduling, calendar of activities, and participant communications.
  • Coordinate and support major school-wide and Pharmapreneurship events including but not limited to staff appreciation, holiday party, retreats, and board of visitors.
  • Source and manage vendors such as caterers, decorators, and speakers. Negotiate contracts and oversee vendor performance to ensure quality service delivery.
  • Create and manage event budgets, ensuring adherence to financial constraints. Track expenses, negotiate pricing with vendors, and seek cost-effective solutions without compromising event quality.
  • Coordinate event logistics including equipment rentals, and attendee registration. Develop and distribute event timeliness and schedules to relevant stakeholders.
  • Coordinate all aspects of event setup, execution, and breakdown. Serve as the primary point of contact for clients, vendors, and attendees during events. Address any issues or concerns in a timely and professional manner.
  • Perform other administrative duties that a significant impact on the overall goals of the program and Dean’s Office.
Qualifications :

EDUCATION: Bachelor's degree.

EXPERIENCE: Two (2) years administrative or program coordination experience.

OTHER: Related experience to program may be substituted for education. Ability to prepare financial statements and budgets.



KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of position requirements. Knowledge of all applicable requirements, regulation s, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.



HIRING RANGE: $56,000 - $69,000 (Commensurate with education and experience)

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu .

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

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