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Research Administrative Coordinator

University of Oregon
Oregon, United States
Salary Not specified
Date posted
Jun 11, 2024

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Research Administrative Coordinator

Job no: 533643

Work type: Officer of Administration

Location: Eugene, OR

Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants

Department: Materials Science Institute
Appointment Type and Duration: Regular, Ongoing
Salary: $57,200 - $65,000 per year
Compensation Band: OS-OA06-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

April 29, 2024; position open until filled

Special Instructions to Applicants

Please include a current resume or CV

As part of the application, you will be asked to provide names and contact information for three professional references. We will request permission before contacting your references.

Department Summary

The Materials Science Institute fosters research and education in the structure and properties of materials, to educate in the sciences of materials, and to serve Oregon as a resource in these sciences. The MSI members are active in the study of the structure, reactivity and thermodynamics of materials in addition to their electronic and optical properties. Collaboration between Institute members and industrial research laboratories is common and an important dimension of the program. The Materials Science Institute consists of 27 faculty members, 9 faculty associates and over 175 research support staff.

Since 1985 the MSI has more than tripled the size of its research program, developed four new graduate programs in materials, and contributed to the State's prosperity through collaboration with more than 25 Oregon companies.

Position Summary

The Materials Science Institute seeks a detail-oriented, adaptable, organized, and communicative individual to provide high-level administrative support for the Institute PI's sponsored projects. This position will require the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills.

The Research Administrative Coordinator advises MSI Principal Investigators and researchers in preparing grant proposals and maintaining post award grant/contract accountability and compliance, in accordance with funding agency award agreements, university policy, and general accounting principles and procedures.

The position interprets federal/state guidelines and requirements and provides support in adhering to legal, policy, and technical requirements. Using the Banner Financial System and Excel, this includes maintaining shared ledgers for grants funds, cost share funds, matching funds (external and internal), and other related research funds.

This position will evaluate and approve purchase requisitions, place orders, process invoice payments, journal vouchers, Personal Services Contracts, and travel reimbursements. The position will verify accuracy of receipts and expense claims, and review account files to ensure audit trail requirements are met. The position also assists MSI faculty and research staff with completing travel requests and expense reports through the University's Concur travel system, ensuring compliance with sponsor, IRS, State and UO Travel policies.

This position is a key member of the team coordinating the summer Research Experience for Undergraduates (REU) program, sponsored by the National Science Foundation which provides opportunities for undergraduate students to participate in active research.

Minimum Requirements

  • Associates Degree in Accounting, Finance or other related field.
  • Two years of progressively responsible experience in business, finance or compliance administration.
  • An equivalent combination of education and experience.

    Professional Competencies

  • Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
  • Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks and follow-through on tasks to completion.
  • Use independent judgement and problem solving skills to research and resolve questions about grant preparation or post award management of sponsored projects, and provide compliant solutions.
  • Strong organizational and analytical skills with close attention to detail.
  • Ability to communicate effectively, including in writing, with variety of constituents.
  • Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of and respect for those from a broad array of cultures and backgrounds.
  • Commitment to promoting and enhancing diversity.
  • Ability to work independently and collaboratively in a team environment.
  • Experience with Microsoft Office, Adobe Acrobat and Financial Information Systems (such as BANNER).

    Preferred Qualifications

  • A Bachelor's degree in Accounting, Finance or other related field.
  • Two (2) years of experience providing business or research administration.
  • Knowledge of governmental and granting agency regulations pertaining to grants and contracts, and to make recommendations to Principal Investigators to ensure compliance.
  • Experience in developing, editing and reviewing grant proposals and budgets for adherence to Federal, State, Sponsor and University regulations.
  • One or more years of experience managing research or grants in higher education, a research organization, or a related environment.
  • Experience with project planning.
  • Experience with budget and financial management.
  • Experience with travel coordination.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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