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Mental Health Grant Coordinator

St. Olaf College
Minnesota, United States
Salary Not specified
Date posted
Jun 11, 2024

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Position Type
Faculty Positions, Health & Medicine, Other Health & Medicine
Employment Level
Employment Type
Full Time

Job Details

Mental Health Grant Coordinator


Position Title: SAMHSA (Substance Abuse and Mental Health Administration) Mental Health

Grant Coordinator
Department: Wellness Center
Reports To: Director of Wellness Center and Health Promotion
Classification: Exempt FTE: 1.0 Date: 2/2023
Work Schedule Term: Year-round
Shift: 40 hours to be worked per week Monday - Friday, 8:00 am - 5:00 pm; variations to this
schedule, or flexible work arrangements, can be proposed and are subject to approval by HR
and relevant supervisors.
  • Travel up 3-5 days to the National Conference overnight trip
  • Occasional evenings and weekend hours
    Grant duration: Jan. 1, 2023, Sept 29, 2026

    Purpose: This position is responsible for coordinating the Mental Health Awareness and
    Training grant on the St. Olaf Campus in alignment with the Project Director. The goal is to
    increase mental health awareness of early warning signs and resources on campus, and is
    accomplished through marketing and training for students, staff, faculty and parents of current
    students at St. Olaf College.

    Essential Job Duties: The SAMHSA Mental Health Grant Coordinator is responsible for
    managing the grant's lifecycle. This role executes pre- and post-award grant processes to
    ensure compliance with organizational and financial policies. The top priority of this position is to
    ensure the organization remains compliant with all grantor requirements. This role works on a
    variety of campus-wide initiatives that range from simple to complex.
    Pre-award responsibilities include the coordination and review of grant proposals. This position
    serves as a resource for staff and ensures grant proposals are developed and submitted
    following grantor and organizational processes. Post-award responsibilities include coordinating
    implementation of grant strategies, grant reporting and monitoring activities as well as ensuring
    compliance and accountability of funds. This role requires close communication with the Project
    Director, the Director of Government, Foundation, and Corporate Relations at St. Olaf College,
    the grant finance staff and the Dean of Students for Health and Wellbeing.

    Pre-Award/Award Modifications Processes
  • Exhibit outstanding attention to detail when reviewing grant documents and budgets,
    examining them for completeness and accuracy and their adherence to policy; provide
    appropriate approvals to enable smooth and prompt processing.
  • Coordinate grant budget development between program and finance staff.

  • Read federal SAMHSA Notice of Award guidelines and compliance requirements for
    internal application checklists for the program and fiscal staff to use when applying.
  • Enter grant application data into the grant management database, called SAMHSA's
    Performance Accountability and Reporting System (SPARS).
  • Track application due dates and award notification dates on the grants calendar.
  • Oversee the delivery and tracking of grant agreements and amendments, including
    requests for internal reviews and revisions.
  • Collaborate closely with the Grant Finance Department to submit grant expenditure
  • Coordinate response to funder requests for information (for example: reporting, audits,
    and monitoring reviews) to ensure all information is gathered across departments and
    submitted on time.
  • Provide program and finance staff with grant reporting requirements and ensure all grant
    reports are submitted at least one day ahead of the stated deadline.
  • Create and update SAMHSA Performance Metric documents.
  • Schedule and attend bi-annual grant management meetings with the Project Director,
    the Director of Government, Foundation, and Corporate Relations at St. Olaf College
    and the grant finance staff for all SAMHSA grants and ensure meeting documentation
    and follow-up are kept.
  • Ensure proper documentation of grant requirements is retained according to record
    retention policy.
  • Enter and maintain grant data in the grant management database, ERA Commons.
  • Research and apply for additional funding sources to ensure the sustainability of the
    initiatives outlined in the grant implementation plan.

    Grant Compliance
  • Ensures compliance with all laws, ordinances, rules, regulations, standards, and policies
    and procedures, grant terms and conditions, and Uniform Guidance.
  • Create Grant Info Sheets from grant agreements or contracts. Share with appropriate
    departments to ensure grant compliance requirements are implemented.
  • Participate in monthly grant meetings and office hours between SAMHSA program staff
    to ensure open channels of communication about grant procedures and updates.
    Public Health and Wellness Responsibilities
  • Participate in state and national conferences to pursue ongoing education pertinent to
    grant objectives.
  • Collaborate on the formulation of the Wellness Center's Strategic Plan, with a special
    focus on mental health concerns of students, faculty, and staff.

  • Utilize a Public Health Framework to research, establish, and carry out data-driven best
  • Gather, analyze and present data regarding Wellness Center initiatives and mental
    health training.
  • Provide effective oversight, guidance, and advice to the Certified Mental Health Peer
    Educator Team while adhering to the best practices and ethical principles in the field.
  • Responsible for assisting the Wellness Center Director with various tasks as assigned,
    which may include but are not limited to, developing and implementing policies and
    procedures, conducting assessments and collaborating with stakeholders.
  • Demonstrate a sound understanding of the theoretical and practical aspects of mental
    health education and counseling, and possess strong interpersonal and communication
    skills to effectively interact with diverse groups of individuals.

    Minimum Education
  • Bachelor's degree in Public Health, Education, Grant Management, or a similar field
    Preferred Education and Certifications
  • Master's Degree in Public Health, Higher Education, Grant Management, or similar field
  • Mental Health First Aid Instructor Certification
  • QPR Instructor Certification
    Minimum Experience
  • 3+ years of experience in an educational or non-profit setting
  • Previous grant and contract experience desired
  • Proven interpersonal skills including the ability to build relationships, solve problems,
    manage conflict, and exercise sound judgment.
  • Ability to structure and prioritize tasks, projects, and deadlines in a fast-paced evolving
  • Ability to set, meet, and manage goals and deadlines.
  • Ability to work effectively in collaboration with diverse groups of people.
  • Commitment to develop equity skills and cultural competence.
  • Proven initiative, problem-solving, and critical thinking skills. Ability to work
  • Experience working with diverse communities and commitment to supporting all
    members enrolled in our programs.
  • Strong technology skills. Ability to utilize video conferencing effectively. Ability to
    troubleshoot technology issues and identify solutions to technology challenges.
  • Experience with Google and MS Office Suite

    This position requires the ability to:
  • Travel locally and statewide as needed to attend meetings
  • Communicate effectively with people/groups in multiple settings within and outside the
  • Effectively utilize existing and emerging technology to achieve the required results
  • Transporting of moderately heavy objects up to 25 pounds

    Employment in this position is conditioned upon successful completion of a background check,
    which may include criminal background checks, reference checks, verification of work history,
    verification of any required academic credentials, licenses, and/or certifications, a motor vehicle
    check, verification of a DOT certification, a credit check, employment eligibility verification,
    and/or a pre-employment physical. Whether a background check is deemed completed will be
    at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at
    its sole discretion, to conduct periodic background checks.

    This job description is for general information purposes. It is not intended to list all duties and
    responsibilities of the position. This job description is subject to change at any time.

    To apply, visit



St. Olaf College

One of the nation’s leading liberal arts colleges, St. Olaf serves 3,000 students, ranks #1 among U.S. colleges for the number of students studying abroad, and celebrates carbon-free electrical power.  Its mission is to challenge students to excel in the liberal arts, examine faith and values, and explore meaningful vocation in an inclusive, globally engaged community nourished by Lutheran tradition.  The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, restored, historic river town of 20,000 located 45 minutes south of the Twin Cities.

A St. Olaf education embraces the entire undergraduate experience. Students learn not only in the classroom, but also in residence halls, rehearsal rooms, practice fields, worship services, student employment, and community organizations. These diverse learning opportunities work together to help students achieve a comprehensive set of college-wide learning goals.

At St. Olaf College we are dedicated to creating an inclusive and globally engaged community. We believe in fostering different identities, beliefs, and traditions because our differences make us stronger. St. Olaf strives to promote cultural diversity and multicultural understanding and create a campus where individuals of all backgrounds feel accepted and supported. We encourage applications from candidates committed to the enrichment of our diverse community.

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