Administrative Assistant III

Description:
Job Description Summary:Under the direction of the Assistant Dean of Students for Campus Life, facilitate the daily activities of the Fresno Campus, and serve all Fresno Campus students, faculty, staff, and guests. This position supports all campus operations, including admission, recruitment, student services, and academic programs.
Duties and Responsibilities:

(60%) Administrative Support

• As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adhere to regulations, policies, procedures, and guidelines, including those related to privacy, safety, and security.
• Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies, including acting as a liaison to support programs.
• Implement systems that support timely communication and information handling.
• Maintain necessary levels of all supplies for the campus, including office, classroom, and labs.
• Manage program documents including those required for management and accreditation (i.e.: course syllabi, BRN documents, communications, grants) in a systematic and secure manner.
• Process requests for reimbursement, purchase orders, and timecards through the appropriate signature levels in a timely and efficient manner.
• Implement administrative procedures related to office functions, such as filing, record keeping, inventory, and other financial matters.
• Provide support for university events (such as orientation, admission days, pinning, career fairs, and educational programming).
• Open campus each day of operation to ensure readiness for campus activities, and close campus at the close of business to ensure the security of campus and personnel.

(40%) General Support

• Assist faculty and staff with program-related activities such as arranging for copying, creation, and distribution of documents for classes and school events.
• Work in collaboration with appropriate University personnel to successfully implement appropriate policies and procedures.
• Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.
• Other duties as assigned.

Skills and Abilities

• Extensive computer experience, with the ability to use Microsoft Office programs (Word, Excel, PowerPoint) and database systems.
• Effective navigation of the Internet as a resource and research tool.
• Ability to handle privileged information in a confidential manner.
• Ability to prioritize, multi-task, and complete work with attention to detail.
• Good judgment and creative thinking to solve daily problems.
• Ability to read and carry out written instructions.
• Ability to understand and carry out verbal instructions.
• Interpersonal skills that support optimal public relations for the University.
• A bility to perform basic mathematical calculations.
• Ability to organize and prioritize workload.
• Excellent concentration and attention to detail are required for extended periods of time to produce reports.
• Communication skills are required to quickly organize and communicate thoughts.
• Ability to speak effectively with co-workers, the public, and student populations.
• Ability to work independently.

Education and/or Experience

• H igh School Graduate.
• Training in Business skills.
• 5 years of experience as an Administrative Assistant is preferred.
• Experience in higher education, Student Affairs, and/or medical/clinical settings preferred.

Employee Status:Regular
Exemption Status:United States of America (Non-Exempt)
Time Type:Full time
Job Shift:

Pay Range:

Hourly wage range: $21.55 ~ $26.94

Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.