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TRIO Educational Talent Search Administrative Assistant

St. Olaf College
Minnesota, United States
Salary Not specified
Date posted
Jun 4, 2024

Job Details

TRIO Educational Talent Search Administrative Assistant


Position Title: TRIO Educational Talent Search Administrative Assistant

Department: TRIO Educational Talent Search

Reports To: Director of TRIO Educational Talent Search

Classification: Non-Exempt

FTE: .60

Salary: $18.80 - $20.60

Essential Job Duties:

1. Office & Data Management
  • Provide and delegate clerical, word processing, and filing duties
  • Maintain inventory of administrative/program equipment; order and purchase office supplies
  • Maintain database with completion of Annual Performance Report and ensuring that the program complies with the program's yearly objectives
  • Assist the Director with monitoring monthly expenditures and managing the budget

2. Administrative Assistance
  • Produce newsletters and mailings
  • Maintain/update the department web page and online presence
  • Assist the ETS team & Director with coordinating site visits and monitoring activities
  • Coordinate with the Mentor Coordinator in planning yearly mentoring and mentoring field trips
  • Coordinate tutor recruitment, training, placement, evaluation, and transportation
  • Provide up-to-date student rosters, services logs and summaries, performance report data sheets, and other data as requested

3. Supervision
  • Recruit, interview, hire, train, and supervise undergraduate office assistants & Tutors
  • Ensure that student worker time cards are accurately completed promptly
  • Maintain student schedules and project assignments

4. Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

5. Complete and meet deadlines for required training and performance management cycle

6. Perform other duties as assigned

Work Schedule:

Term: Year-round; position is grant funded, continuation of position is contingent upon renewal of funding

Shift: 25 hours Monday - Friday per week during September - May, 20 hours Monday - Thursday per week during June - August, travel up to 2% of work schedule, which includes local (Twin Cities metro area) and national travel; overnight trips average 2-3 nights per year

Required Qualifications:

Education: High School diploma; maintain a valid driver's license and meet St Olaf College driver authorization criteria with satisfactory driving record

Experience: 1+ year of administrative experience

Preferred Qualifications:

Education: Technical or college degree

Experience: 3+ years of experience, preferably in a college/academic setting with a diverse student body; personal background/familiarity with students with similar backgrounds to those in TRIO (ex. low-income, first generation in their families to obtain a college degree); previous supervision experience


Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.


This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.

About Us

Who We Are:

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, monthly contributions to a retirement healthcare account, contributions to eligible employees' health savings accounts, a significant tuition discount (up to an 80% reduction) at ACM and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here:

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff:

A link to our DEI page:

A virtual campus tour:

An overview of Northfield:

An overview of the Twin Cities:

The college strongly recommends that incoming students and new employees complete the primary COVID vaccine series before beginning their studies or work on campus, and that all members of our campus community remain up to date with COVID vaccines, per CDC guidance.
For Staff Application Assistance:
For Faculty Application Assistance:
Nondiscrimination Policy St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.
Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall,, (507) 786-3465.

To apply, visit



St. Olaf College

One of the nation’s leading liberal arts colleges, St. Olaf serves 3,000 students, ranks #1 among U.S. colleges for the number of students studying abroad, and celebrates carbon-free electrical power.  Its mission is to challenge students to excel in the liberal arts, examine faith and values, and explore meaningful vocation in an inclusive, globally engaged community nourished by Lutheran tradition.  The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, restored, historic river town of 20,000 located 45 minutes south of the Twin Cities.

A St. Olaf education embraces the entire undergraduate experience. Students learn not only in the classroom, but also in residence halls, rehearsal rooms, practice fields, worship services, student employment, and community organizations. These diverse learning opportunities work together to help students achieve a comprehensive set of college-wide learning goals.

At St. Olaf College we are dedicated to creating an inclusive and globally engaged community. We believe in fostering different identities, beliefs, and traditions because our differences make us stronger. St. Olaf strives to promote cultural diversity and multicultural understanding and create a campus where individuals of all backgrounds feel accepted and supported. We encourage applications from candidates committed to the enrichment of our diverse community.

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