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Administrative Assistant

Missouri Western State University
St Joseph, Missouri, United States
Salary Not Specified
Date posted
May 17, 2024

Job Details

Posting Details

Position Information

Position Title

Administrative Assistant

Job Description

Missouri Western State University invites candidates for an Administrative Assistant position in the Department of Health Professions. The Administrative Assistant assists in the daily operational management of the Nursing and Health Professions departments, including budgeting, customer service, and administrative support duties.

These duties are a representative sample of the types of duties and level of responsibilities that will be required; and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description.
  • Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
  • Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; schedules and prepares for meetings and/or special events.
  • Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
  • Serves as operational liaison to other departments, campus, and community
  • Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
  • Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
  • Performs other duties of a similar nature or level.
Knowledge and Skills and Abilities:
Representative, but not all-inclusive, of knowledge, skills and abilities to perform the job competently:
  • Office principles and practices
  • Budgeting principles
  • Basic mathematics
  • Customer service
  • Computer and basic office equipment
  • Proficient in Microsoft Office programs and other general office programs and equipment. (some positions require knowledge of specific operating system and HTML )
  • Grammar and writing formats
  • Organizational skills
  • Problem solving
  • Ability to multitask with attention to detail
  • Research, preparation, and analysis of data
  • Communication as applied to interaction with students, coworkers, supervisor and the general public
  • Thinks constructively and initiates appropriate action to solve problems
  • Strong interpersonal relationships and communication skills
  • Dependable
Required Qualifications

High School diploma or GED ; one year of specialized training in administrative support or a related field; three years of administrative support or related office experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Preferred Qualifications


Physical Demands

Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.



Additional Demands

Hours of Work

Monday – Friday 8 a.m. to 4:30 p.m.

Posting Detail Information

Posting Number


Open Date


Priority Deadline


Open Until Filled



Missouri Western State University

At Missouri Western, Griffons Succeed!

Missouri Western State University has a proud tradition of providing a high quality, affordable education to students in the state of Missouri and beyond. We are a four-year, state-supported institution providing a variety of degree programs and offering professional master’s degrees, four-year baccalaureate degrees, two-year associate degrees, pre-professional transfer programs and one-year certificates. In addition, the University offers seminars, conferences and workshops suited to the needs of the community.

Students come from throughout the United States and more than 25 countries. And our alumni live and work around the world. From its humble beginnings in 1915, Missouri Western continues to deepen its impact on the community, region, nation and world.

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