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Program Coordinator (Grant Accounting)

SUNY Westchester Community College
Valhalla, New York (US)
The starting salary is $88,310.
Date posted
May 28, 2024

Job Description:

Reporting to the Director of Institutional Advancement at Westchester Community College, the incumbent manages and assists in the direction, coordination and implementation of grants accounting and compliance, supporting pre- and post- grant award financial activities in accordance with college and grantor policies, programs, and procedures. The incumbent serves as a subject matter expert for the Office of Institutional Advancement with respect to fiscal planning, implementation, and compliance of college grants. The successful candidate will exercise considerable independent judgment and monitor financial procedures relating to grant accounting and reporting, analyzing the budgetary/fiscal support of grant operations ensuring consistence of financial policies and meeting the goals and objectives of the College, grantor and sponsored program. Extensive contacts are established with Federal, State and Local personnel. Technical advice and assistance is provided to management staff regarding available funding and funding requirements. Depending on assignments, responsibilities may focus on budgeting, financial planning or accounting, time and effort documentation, grant inventory management, grant records documentation, or a combination thereof. Supervision is exercised over budgetary and grant fiscal support staff. Does related work as required.

The successful candidate:

  • Manages the fiscal implementation of various federal, state and local grants issued throughout the College by supervising, planning and implementing financial policies and procedures;
  • Manages and coordinates the financial and budgetary support of grants and/or operations within the Office of Institutional Advancement to support the college's grant funded programs by performing complex professional accounting functions in support areas such as payroll, accounts payable, budget, general accounting, revenue accounting, grants, capital, etc.;
  • Manages and coordinates compliance functions by providing guidance and support for time and effort reporting, grant inventories, fiscal reporting, required documentation, and budget implementation;
  • Establishes and maintains effective methods of coordinating workflow by developing standard procedures for the reporting of financial information, the compilation of financial data used for grants and mandated and departmental reports, and the preparation of the budget;
  • Coordinates the work of other divisions involved in financial operations by working with department/division managers to ensure that activities are in accordance with established financial control procedures and regulatory standards; 
  • Contributes to the preparation of the annual departmental budget and annual report consistent with regulatory guidelines and procedures within operations and grant funding; 
  • Analyzes and reviews statistical and financial reports detailing financial activities in various department/division operations to monitor compliance with standards and procedures as well as to identify errors or problems that need to be resolved;
  • Develops and enhances complex automated financial management information systems to compile data in various formats to effectively audit, analyze, and report financial information;  
  • Implements procedural changes in financial areas such as budgeting, reimbursement, auditing and analysis, asset recovery, as directed; 
  • Monitors departmental grants and contracts to ensure compliance and the appropriate dispersal of funds; prepares reports on same;  
  • Ensures College departments are in compliance with federal and state grant reporting procedures and deadlines and maintains close contact with fiscal staff on same;
  • Ensures appropriations and expenditures for all grant accounts are in accordance with guidelines issued by the granting entity and maintains close contact with fiscal staff on same;
  • Reviews all College-wide grants for reporting accuracy, including revenue and expense reports, status reports, cash flow reports and cost control procedures;
  • Assist departmental personnel and grant project directors with all software applications relating to financial systems; 
  • May act as a member of the testing process team with the updating of automated financial software or when new software is purchased; 
  • Acts as a departmental representative on matters pertaining to grants, fiscal operations and capital, as assigned;
  • Uses computer applications or other automated systems such as spreadsheets, word processing, email, calendar and database software in performing work assignments;
  • May perform other incidental tasks, as needed.



REQUIRED QUALIFICATIONS:  *This is a Civil Service position.  The final candidate will be required to take and pass the Civil Service Exam.*  A Bachelor's Degree in Accounting, Business Administration, Finance, Economics or a closely related field, including satisfactory completion of 12 credits in Accounting, and five years of experience in financial operations where a primary function was accounting, budgeting, financial auditing, financial planning, or asset recovery, three years of which must have included the oversight of grant accounting and where two years of which must have been in a supervisory capacity.

PREFERRED QUALIFICATIONS: The preferred candidate will have:

  • Knowledge of applicable Federal, State and Local laws and regulations governing sponsored projects and grants and the ability to interpret, apply and explain this knowledge to others as it relates to fiscal implementation of grants;
  • Familiarity and experience in interpreting and applying 2 CFR 200-Uniform Administrative Requirements, Cost Principles and Audit Requirements for federal awards and other regulations pertaining to grants from the US Department of Education, National Science Foundation US Department of Labor and NYS Education Department;
  • A high level of proficiency with Microsoft Excel;
  • Evidence of successful completion of training through the National Grants Management Association or related organization.


Additional Information:

POSITION EFFECTIVE:   The position will remain open until filled.

SALARY & BENEFITS: The starting salary is $88,310.  Additional compensation with seniority steps maximize at a salary of $116,191.  Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

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