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HR Assistant

Employer
University of Bridgeport
Location
Bridgeport, Connecticut, United States
Salary
Salary Not Specified
Date posted
May 23, 2024


The mission of The University of Bridgeport is to promote academic excellence, personal responsibility, and commitment to service. Distinctive curricula in an international, culturally diverse supportive learning environment prepare graduates for life and leadership in an increasingly interconnected world.

Position Description Summary/Purpose :

This position provides a variety of administrative support for the day-to-day operations of the Human Resources & Community Culture Department. Responsibilities include greeting visitors in a friendly and professional manner, answering phones, generating letters and reports, creating and maintaining spreadsheets, calendar maintenance and scheduling HR events such as meetings, training sessions, job fairs, etc. This is a full time 12 month position that requires you to work on campus in Bridgeport.

Essential Job Functions/Primary Responsibilities :

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
  • Work collaboratively with the HR Manager to provide recruiting needs to the UB campus which includes:
    • Pre-screens of candidates

    • Reference calls

    • Posting positions

    • Tracking recruitment efforts

    • Scheduling interviews

  • Responsible for monitoring the main line to HR to answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff. Checks the HR voice mailbox and email regularly and handles messages as appropriate.

  • Provides administrative support to HR department which includes ordering supplies, intake of workers compensations documents as needed, opening and distributing mail, compiling orientation packages, process invoices and maintain vendor files.

  • Assists in the onboarding process by helping with I-9 verification, greeting new hires, uploading documents such as transcripts into Paycom and emailing supervisors the proper checklists.

  • Updates and maintains University organizational charts.

  • Responsible for creating and distributing the HR monthly newsletter.

  • Assists with planning and execution of special events such as benefits enrollment, employee recognition, employee engagement and organization wide meetings.

  • Process and track documentation for Universities Tuition Remission Program.

  • Assists the HR Manager in the processing of Exit Interviews working with IT and campus security to return appropriate equipment.

  • Participates in administrative staff meetings and attends other meetings and seminars as requested.

  • Performs other duties as assigned.

  • Conducts all work in a safe manner and all work safety practices are followed.

Other Functions :
  • Performs similar or related work as required, directed or as situation dictates.

  • Continues professional development and training; keeps current with trends.

  • Assists other department staff as needed to promote a team effort.

Qualifications

Knowledge, Ability and Skill :
  • Demonstrated commitment to developing and fostering best practices and policies to promote diversity, equity, and inclusion, and build an environment in which all members of the University community are treated with respect and dignity.

  • High level of proficiency in Microsoft Office (Excel, Word, PowerPoint, Visio) as well as Teams and Zoom

  • Strong written and verbal communication skills (including phone etiquette)

  • Exceptional customer service skills

  • Ability to perform detailed work quickly and with accuracy

  • Effective relationship management at all levels of the organization

  • Excellent organizational and interpersonal skills and attention to detail

  • Ability to maintain a high level of confidentiality and adherence to HIPPA and other related federal, state and University employment law guidelines

  • Must be flexible and able to multitask in a highly productive environment

  • Demonstrated ability to exercise initiative, independent judgment and be a self-starter while also being collaborative and a strong team player

Minimum Required Qualifications :

Education, Training and Experience :
  • Bachelor’s degree required

  • 1-3 years’ relevant work experience

  • Must demonstrate high level of proficient in Microsoft Office

  • Knowledge of Ellucian Colleague and Paycom systems preferred

Physical and Mental Requirements :

Work Environment

None

Under 1/3

1/3 to 2/3

Over 2/3

Outdoor Weather Conditions

X

Work with fumes or airborne particles

X

Work near moving mechanical parts

X

Risk of electrical shock

X

Vibration

X

Physical Activity

None

Under 1/3

1/3 to 2/3

Over 2/3

Standing

X

Walking

X

Sitting

X

Talking & Hearing

X

Using hands/fingers to handle/feel

X

Climbing or balancing

X

Bending, pulling, pushing

X

Driving

x

Lifting Requirements

None

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds

X

Up to 25 pounds

X

Up to 50 pounds

X

Up to 75 pounds

X

Up to 100 pounds

X

Over 100 pounds

X

Vision requirements (Especially relevant if driving is required by the job)

_X_ Close vision (i.e. clear vision at 20 inches or less)

___ Distance vision (i.e. clear vision at 20 feet or more)

___ Color vision (i.e. ability to identify and distinguish colors)

___ Peripheral vision (i.e. ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

___ Depth perception (i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

___ No special vision requirements

Full-Time Employee Benefits:
  • Medical Insurance

  • Dental Insurance

  • Vision Insurance

  • Pet Insurance

  • 401k employer match

  • Employee & dependent life insurance

  • Great tuition benefits for employee, spouse & dependents

  • PTO program

  • Flexible work schedules / work from home opportunities

(This job description does not constitute an employment agreement between The University of Bridgeport and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)

The University of Bridgeport provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The University of Bridgeport complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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