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Clinical Coordinator

Samuel Merritt University
Oakland, California, United States
Salary Not Specified
Date posted
May 24, 2024

Job Details

Job Description Summary:Samuel Merritt University graduates improve health outcomes and reduce disparities for all members of our communities. We have spent more than a century preparing outstanding healthcare professionals through immersive learning and community engagement and are deeply committed to transforming healthcare through diversity and inclusion. At the School of Nursing, we are at the forefront of educational innovation in theory and practice to prepare highly competent professional nursing leaders who are engaged in the advancement of nursing practice and the improvement of health for diverse populations/peoples. Our motto is education plus compassion which we proudly demonstrate in the ways that we serve our students, faculty, staff, and in our local communities.

The Clinical Coordinator coordinates the clinical and/or community placement activities of the pre-licensure or graduate nursing programs within the College of Nursing for an assigned campus. Assists the team to develop, coordinate, assigns, and maintain clinical and/or community site relationships. Collects and/or maintains documentation required by the clinical and/or community sites to be compliant with policies and standards. Collaborates with the specific placement director for program-specific needs.
Duties and Responsibilities:

I. Coordinate Clinical Placements
  • Work with CCT leadership and Clinical Directors of pre-licensure to ensure adequate clinical/community placements (sites, preceptors, and required hours) are available.

  • Communicate effectively with the relevant individuals and groups (internally and externally) reporting any concerns to the Director(s) of Clinical Affairs for follow-up.

  • Provide guidance and support for students to prepare for onboarding and progression through the entire clinical/community placement process.

  • Maintain ongoing communication with the Clinical Coordinators and Placement Directors regarding updates (e.g., new policies, new trainings ) from clinical partners that may have an impact on student placement .

  • Participate in meetings with clinical partners locally and/or regionally as requested by CCT leadership.

  • Maintain, or have immediate access to, the documents required by clinical partners to demonstrate student and faculty compliance during audits.

  • Develop and maintain proficiency in multiple applications for all clinical placement activities.

II. Procurement and Management of Clinical Sites
  • Maintain relationships with existing sites/preceptors to ensure a positive relationship.

  • Represent the Samuel Merritt University School of Nursing in a positive and professional manner.

  • Prepare, and review for accuracy, the clinical contract request forms and submit to the SMU Contract Specialist for processing .

  • Monitor contract status of all clinical sites (new and existing contracts) and notify Directors when contracts expire or need renewal.

  • Maintains an accurate database to document status of student displacements and the resolution.

III. Compliance

  • Maintain a current repository of all SMU required preceptor documents and manage the distribution of these documents to clinical sites as necessary .

  • Submit required clinical/community documents to the sites in a timely and complete manner .

  • Submit course syllabi and objectives to clinical/community partners/preceptors p rior to the start of the course at their requests.

  • Communicate with the hospital partners regarding Preceptor ship and provide necessary paperwork/documentation for the student rotation.

  • Submit to the clinical/community sites student rosters, contact information and other required information prior to clinical rotations.

  • Ensure students have submitted all required documents for their specific clinical site assignments in a timely manner.

  • Assist AA to confirm all student compliance requirements are complete and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.

  • Ensure students are aware of required documents and/or logs they need to maintain during their clinical/community rotations. This includes providing students with instructions on how to access, complete and submit .

  • Maintain access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations

  • Confirm access for students to site specific systems, i.e., OAR (Sutter) and UC Davis. Identity; monitor for expiration dates and need for renewal.

  • Ensure clinical faculty have submitted all required documents for their specific clinical site assignments in a timely manner.

  • Assist AA to ensure all faculty compliance requirements are met and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.

  • Ensure access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations

  • Confirm access for faculty to site specific systems, i.e., OAR (Sutter,) UC Davis and NUIDs Identity; monitor for expiration dates and need for renewal.

IV. General Administrative Support
  • Receive and direct inquiries from clinical/community sites, preceptors, and students to appropriate administrators, faculty, and staff, as needed

  • Assist AA with scheduling on campus electronic health record training for faculty (PL) and students prior to start of clinical/community rotation

  • Participate in new student orientation, as appropriate for each program, to provide clinical/community overview and unique requirements

  • Assist AA to schedule/arrange new faculty orientation at the clinical/community site; maintain documentation of completion date.

  • Collaborate with Program Chair/ Course Managers to ensure clinical/community faculty are appropriate for each clinical setting.

  • Self-starter that takes initiative and independently develops solutions.

  • Strong leadership and evaluation skills.

  • Excellent communication, written, oral and negotiation skills.

  • Excellent interpersonal skills that would support optimal public relations for CCT and the SoN.

  • Good judgement and creative critical thinking to solve problems and to develop alternative solutions.

  • Handle privileged information in a confident manner.

  • Ability to organize and prioritize workload.

  • Effective project planning and implementation skills.

  • Excellent organizational and operational skills.

  • Excellent concentration and attention to details required for an extended period of time

  • Extensive computer experience and the ability to use the Microsoft Office Suite (Word, Excel, PowerPoint).

  • Ability to speak effectively with public, co-workers, faculty and student populations.

  • Ability to receive and interpret detailed information through written and verbal communication.

  • Ability to read and write clear documents

  • Considerable time is spent at a desk using a computer.

  • Physical ability to lift, bend and flex the upper body.

  • Ability to lift up to 20-30 pounds; Ability to push and pull carts.

  • May be required to attend conference and training sessions within Bay Area.

  • May be required to travel occasionally to offsite campuses and agency locations.

  • Bachelor’s Degree Required

  • Assist with supervising/managing student employees and work-study projects

Employee Status:Regular
Exemption Status:United States of America (Non-Exempt)
Time Type:Full time
Job Shift:

Pay Range:

Hourly wage range: $29.01 ~ $37.72

Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.


Samuel Merritt University

Samuel Merritt University is a private university focused on health sciences with its main campus in Oakland, California, and other facilities in Sacramento, San Mateo and Fresno.

SMU is an integral part of patient care in Northern California. We’re one of the largest educators of registered nurses in California, and many of the physical and occupational therapists, physician assistants, and podiatric physicians who provide care in the region are graduates of our programs. 

SMU began as a credential nursing program with Oakland's Samuel Merritt Hospital. Today, more than 110 years later, it offers nursing programs and advanced degrees for occupational and physical therapists, physician assistants, and podiatric physicians.

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