Skip to main content

Executive Secretary

Employer
University of Utah
Location
Utah, United States
Salary
Salary Not specified
Date posted
May 23, 2024

View more

Job Details



Executive Secretary

Job Summary

Greets visitors at the Eccles Broadcast Center (EBC). Performs a variety of clerical duties in accordance with specific instructions and established work procedures, typically under close supervision. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature.

This is a job share position and flexibility on hours worked is critical.

As Utah's only PBS station, PBS Utah provides enriching, entertaining, and informative programming that fosters a deeper understanding of the world. We embrace new platforms, technologies, and media formats to bring communities the content and experiences they desire. PBS Utah is committed to serving the Utah community through diverse local productions, K-12 educational programs, and community engagement. PBS Utah works to provide the people of Utah and surrounding areas with relevant programming and services while upholding core values of integrity, fairness, independence, education, and innovation.

KUER aims to serve Utahns with reliable news and information, thoughtfully curated narratives, and engaging discussions reflecting a broad spectrum of voices within our state. To fulfill this vital public service, we are devoted to fostering a workplace culture centered on teamwork. Recognizing that a fair and open work environment is fundamental to our mission, we are dedicated to assembling and maintaining a team with varied backgrounds and viewpoints. We enthusiastically welcome individuals from traditionally marginalized communities, as well as those who have been historically underrepresented in our field, to consider joining us .

Responsibilities
  • Staff the EBC Atrium reception desk. Receives, greets and directs visitors to the appropriate person or office.
  • General office support such as processing and distributing mail, answering and directing phone calls, and greeting/directing visitors.
  • Follows secure building procedures for admitting guests and visitors.
  • Maintains conference room schedule for EBC meetings; schedule and arrange meetings.
  • Arrange and monitor parking moratoriums, reserved stalls, and other parking requests.
  • Provides miscellaneous administrative support as needed.
  • May assist with meetings and events on site.
  • Other duties as assigned.



Problem Solving
The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance. The incumbent must use discretion and judgment when scheduling appointments and in screening calls. The incumbent may coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objectives and policies governing the activities of the department and be able to effectively communicate this information to interested parties.
In addition to the essential functions listed for this position, incumbents in this position may be assigned to complete the duties and demonstrate the competencies listed in the Office Assistant position.

Minimum Qualifications
High school diploma or equivalency (one year of education can be substituted for two years of related work experience). Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
  • Ability to write and speak fluently in Spanish or another second language






Special Instructions


Requisition Number: PRN38612B
Full Time or Part Time? Full Time
Work Schedule Summary: MONDAY - FRIDAY, This is a job share position and flexibility on hours worked is critical.
Department: 00334 - PBS Utah
Location: Campus
Pay Rate Range: $16/hr.-$17/hr
Close Date:
Open Until Filled: Yes

To apply, visit https://utah.peopleadmin.com/postings/165487


jeid-4137d8c9c8130647ab1f6bc67bc6189b

Company

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert