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Payroll Specialist

St. Catherine University
Minnesota, United States
Salary Not specified
Date posted
May 23, 2024

View more

Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Employment Type
Full Time

Payroll Specialist

Division: Finance & Administration
Department/Office: Accounting/Payroll

St. Catherine University invites applications for full-time Payroll Specialist.

The Payroll Specialist serves an essential role within the University Business Office as the primary payroll processor for University employees. Responsibilities include being the primary customer service contact for payroll and general inquiries on payroll matters; providing timely and accurate payment and payroll information to employees; maintaining payroll records; timely submission of retirement contributions and other benefits-related payments of payroll liabilities.

Responsibilities include:

  • Ensure time sheet and leave report submissions and approvals are received per established deadlines.
  • Upload web time sheets and input paper time cards for auxiliary departments (if any).
  • Process weekly change report from Apprize.
  • Enter, verify and maintain payroll deduction records.
  • Review and verify employee direct deposit information.
  • Process payroll(s) weekly, verifying the accuracy of hours and wages paid.
  • Process termination workflows as needed.
  • Calculate weekly payroll tax due.
  • Manage annual process for expiring exempt W-4 forms.
  • Scan payroll records into DocFinity system
  • Assist HR with questions and problem solving.
  • Work closely and in collaboration with Payroll Accountant/Supervisor to coordinate tasks and manage deadlines and projects.
  • Submit 403(b) premiums timely; maintain and reconcile 403(b) records for annual audit.
  • Pay/remit payroll liabilities timely; prepare journal entries for liabilities.
  • Primary customer service contact for departments for payroll and general inquiries on payroll matters. Answer employee questions, provide documentation or assistance to faculty, staff and students regarding payroll issues.
  • Draft/prepare outgoing general payroll related communications (reminders, updates, etc.); send/share once approved by Payroll Accountant/Supervisor.
  • Provide payroll data to auditors or staff members as directed by Payroll Accountant/Supervisor.

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

  • Three weeks of accrued vacation time as well as fourteen (14) paid holidays and paid “gift” days when the university is closed.
  • Accrued sick time.
  • Free tuition for employees and reduced tuition for their families after one year of service
  • Health, dental, and vision insurance
  • 403b retirement plan access
  • Six weeks of paid parental leave after one year of service

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:
  • Associates Degree
  • Three (3) years of experience using automated payroll systems
  • Experience responding to customer questions by phone, video and email in a manner that is respectful, timely and accurate
  • Experience working with a diverse group of customers with a wide array of cultural and educational backgrounds
  • Experience learning new automated payroll systems
  • Near perfect keyboarding skills, 10-key by touch and touch-typing
  • Experience using microsoft excel including formulas
  • High aptitude for working with numbers to understand, calculate, analyze and reconcile large amounts of data
  • Experience learning and carefully adhering to mandated policies and procedures which may include Federal and State regulations

Preferred Qualifications:
  • Experience processing payroll as part of a collaborative team
  • Experience communicating with employees, vendors and auditors with timely and accurate data
  • Experience using Banner and/or Argos

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:

Posting Number: 20220590-STAFF
Posting Start Date: 05/22/2024
Application Deadline: 6/9/2024

To apply, visit

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at or 651-690-6565.


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